Administrative Assistant

Job description

Job location: Presbyterian Med Ctr-FL7

Employment Type: Full-time
Posted data: 2021-03-04
Req: JR00029604
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant

Job Profile Title

Administrative Assistant B

Job Description Summary

Under limited supervision, this position provides secretarial, administrative, and other programmatic support to department leadership by handling a variety of administrative and clerical tasks in order to ensure that all interactions between the organization and others are positive and productive.

Job Description

The Department of Family Medicine and Community Health is seeking a full-time Administrative Assistant B to provide exceptional secretarial, administrative, and other programmatic support to the Department Chair and Chief Operating Officer. The administrative assistant will handle a variety of administrative and clerical tasks, including calendar management and meeting scheduling, in order to ensure that all interactions between the department leadership and others are positive and productive. Additionally, the assistant will play a role in processing expenses and reimbursements, coordinating travel arrangements, and preparing external communications. Qualified candidates will be able to demonstrate attention to detail, effective written and verbal communication skills, the ability to multi-task, and flexibility to learn and adapt.

H.S. Diploma or GED required, with 3-5 years of related experience or equivalent combination of education and experience required. Associate's or Bachelor's degree preferred.

Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook is required. Candidates must possess the ability to handle complex and confidential materials in a professional manner. Familiarity with academic medicine or health care is a plus.

Working Conditions
Office, Library, Computer Room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$17.58 - $31.65

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 3/5/2021
Application Due: 6/3/2021
Work Type: Full Time