The Development Coordinator position is responsible for a broad range of executive-level administrative duties in support of the Principal Gifts Office (PGO). This position is assigned to staff the President’s Office and to support the major gift work of the University of Colorado (CU) Offices of Advancement across its four-campus system. In addition, this position has significant responsibilities for donor research and relationship-building on behalf of the University. The PGO is responsible for supporting the President, campus vice chancellors, and other fundraising professionals in the development and execution of high-level major gift donor strategies, especially those that involve the President. This position works in a team-oriented environment, interacting with the CU President and President’s Office staff, campus chancellors and vice chancellors (vice chancellors of Advancement in particular), System Administration, campus Advancement teams, university donors and constituents, and the community at-large. The Development Coordinator position requires knowledge of the University of Colorado system, excellent electronic research skills, and the ability to address sensitive issues and correspondence, documents, and information confidentially.
Duties and responsibilities of the position include, but are not limited to: Donor Communication
- Makes initial contacts with potential donors on behalf of the PGO and/or President.
- Interviews potential donors about their involvement and confirms attendance for events for/with the President.
- Manages the systems necessary to ensure contacts for donors (individuals and foundations) are timely and accurate.
- Contacts appropriate Advancement staff about upcoming deadlines and provides information regarding information/materials needs.
- Conducts research into lists of names to identify potential donors with significant gift capacity.
- Evaluates information, determines the giving potential, and pursues a donor lead.
- Produces presentation materials and/or PowerPoint presentations and briefing packets for the President.
- Maintains an accurate database of local and national foundation interests and deadlines.
- Serves as the initial point of contact for the PGO, which includes:
- Answering and fielding calls and visitors.
- Providing political acumen and knowledge of protocols when receiving important visitors (donors, regents, chancellors, president, legislators, etc.).
- Exercising skill and diplomacy in interactions with all constituents and maintains a positive attitude and willingness to react and respond in a helpful and appropriate manner to all inquiries.
- Maintaining professional interactions with university constituencies at all levels including donors, students, staff, faculty, and management.
- Coordinates the PGO’s calendar management and makes follow up confirmation phone calls for appointments.
- Facilitates the multi-campus donor program, working closely with the campus and system advancement teams to coordinate strategic activities for top donors to CU.
- Schedules and coordinates meetings (reserves meeting rooms, conference call information, agenda development/distribution, room set up/clean up, IT support, food/beverage orders, etc.)
- Prepares expense reports, reimbursements, and other financial transactions for the PGO. Ensures transactions are accurate, submitted in a timely manner, and submitted in accordance with state and fiscal rules. Attends procurement trainings as necessary and maintains certifications on required fiscal processes.
- Generates reports and data from the Advance database and provides accurate and timely information to the President and/or Principal Gifts Officer in a timely manner.
- Monitors the PGO’s email and resolves or routes requests for assistance while assisting the PGO in prioritizing such requests.
- Drafts, edits, and proofreads correspondence, reports, and other written work product as requested.
- Maintains effective safeguards to prevent the improper disclosure of highly sensitive and/or confidential information, including Health Insurance Portability and Accountability Act (HIPAA) protected information.
- Assists in the preparation of materials for President’s Advancement work including research reports, briefing documents, constituent lists from the Advance database, and program information from the campuses.
- Attends meetings as requested to provide professional and/or administrative support.
- Assists other staff members as necessary to assure the smooth day-to-day office functioning.
- Organizes and maintains files and general office documents.
- Performs other duties and special projects as assigned.
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision and Wellness
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22
- Sick Days: 15
- Holiday Days: 10
- Tuition Benefit: System employees have the benefit on all campuses
- ECO Pass: RTD Bus and light rail service
- Additional Perks & Programs: Click here to access a few more Perks and Programs
To be successful in this position, candidates will need the following:
- General knowledge and understanding of the University of Colorado, including its organizational structure.
- Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems.
- Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others.
- Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
- Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions.
- Customer service skills, including the ability to actively listen, address customer needs, defuse tense situations, and maintain an open, flexible, and friendly demeanor.
- Research skills, including the ability to utilize a variety of tools to ask questions, gather information, and review, analyze, and interpret data.
- Demonstrated ability to establish and maintain good working relationships with co-workers, supervisors, other organizational personnel, and the public.
- Demonstrated ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.
- Ability to deliver a high level of commitment to customer service.
- Ability to present themselves professionally at all times in both their appearance and their demeanor.
- Ability to maintain a high level of skill and diplomacy in interactions with constituents at all levels including donors, students, staff, faculty, and management.
- Ability to self-start and take initiative in completing daily tasks and special projects.
- Ability to respond quickly to requests from the President’s Office.
- Ability to manage and prioritize various requests.
- Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis).
- Six (6) years’ professional experience providing administrative support to a department and a director or executive, which also includes:
- Scheduling and coordinating meetings, travel, conferences, or other related events on behalf of a director or executive
- Preparing complex and or confidential reports, correspondence, presentations, and/or related materials.
- Eight (8) years’ professional experience providing administrative support, as indicated above.
- Prior work experience at a public institution of higher education or other complex and dynamic governmental organization.
- Prior experience with Concur travel and expense software.
- Prior experience with Advance.
- Prior donor prospect research experience.
Job Category: Professional Support Services
Primary Location: Denver
Posting Date: Mar 4, 2021
Unposting Date: Ongoing