Assistant to the Chair I
Job Title: Assistant to the Chair I
Location: Atlanta, Georgia
Full/Part Time: Full-Time
Job ID: 224484
Wallace H. Coulter Department of Biomedical Engineering
Georgia Institute of Technology and Emory University
Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with: Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel: NA. This position may supervise: assigned office staff.Responsibilities
This is a vital role for the department as this position manages and coordinates the daily activities of the Chairs office, providing the primary administrative support. As a conduit for the BME community, this position is responsible for managing responsibilities on both the GT and Emory campus (68 faculty, nearly 1500 students, 60 staff). This role also plays an integral role in faculty recruiting/hiring, and in the faculty processes of critical review, promotion and /or tenure, and peer review (PPR). Additionally, attending faculty, staff and Chairs meetings, coordinating meetings & events and managing presentation prep (developing spreadsheets, charts, agendas, etc.) are a major component of the position. The work handled by this position ranges from the complex to routine including the following:
- Manage calendar, coordinate meetings, make travel arrangements and plan events
- Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations
- Maintain office filing system
- Provide administrative support to Associate Chair(s), as directed
- Assist in coordination of administrative tasks of faculty searches
- Make travel arrangements and process travel-related reimbursements
- Assist with logistics of conference planning, seminars, special school events and development activities
- Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork
- Perform other duties as assigned
Technical Diploma, Associate's Degree or equivalent combination of education and experience
Other Required Qualifications
Overnight travel requtoed for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requtoements).
Four to six years of job related experience
Preferred Educational Qualifications
Experience in fund raising, faculty RPT/RPE, hiring, maintaining up to date unit records for compliance and institutional reporting. Ability to communicate with students, parents, donors, faculty and staff.Preferred Qualifications
- Skilled project manager, who can assess and create presentation materials
- Ability to multi-task in a fast-paced environment, capable of switching gears while maintaining the ability to produce high quality work.
- Candidate must be pro-active
- Attentive to detail
- Ability to strategize; can develop and implement effective plans to meet the needs of the business.
This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications.
Susan S. Margulies, Ph.D.
Wallace H. Coulter Chair
Georgia Research Alliance Eminent Scholar in Injury Biomechanics
tel 404.385.5038 fax 404.894.4243
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