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Event Coordinator (part-time)

Employer
Wheaton College Illinois
Location
Wheaton, IL

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Position: Event Coordinator (part-time) Location: Wheaton, IL
Job Id: 608 # of Openings: 1 Event CoordinatorJob OverviewThis position is responsible for providing administrative and event planning support for the Annual and Reunion Giving events team. The Event Coordinator reports to the Event Manager. This is a part time position and the hours are 20 hrs/week, 12 months/yr. Duties and Responsibilities
  • Assists the Event Manager with assignments relative to event planning and execution. This could include research, communication with attendees, program participants, or vendors, brainstorming, assembling and moving inventory and event materials, event design, creating name tags and tent cards, or proofreading.
  • Manages vendor payments, honorariums, travel expenses, and miscellaneous expenses; keeping an accurate and detailed expense sheet for each event.
  • Maintains and organizes event history, including annual event files, giveaway history, print material, campaign overviews, event budgets, and event ROI.
  • Oversees accurate and organized inventory of event supplies. This includes researching, ordering, and storing event-specific items and office supplies.
  • Assists Event Manager with large and small-scale events both on and off campus as needed.
  • Coordinates accurate and timely pre and post-event mailings for guests and manages all supply deliveries for off-campus events.
  • Manages detailed records of event participation and correspondence in the CRM.
  • Coordinates travel for students, faculty, staff, and other participants for off-campus events.
This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned. Qualifications
  • Bachelor’s degree preferred
  • Proficiency in Microsoft Office Suite and an aptitude for learning new software programs
  • Relational, multi-tasker, highly organized with attention to detail; ability to work independently and with a team
  • Problem-solver with ability to develop efficient work methods for a variety of tasks and assignments
  • Strong interpersonal and communication skills
  • Availability to work night and weekend events and to travel for off-campus events
  • Knowledge of etiquette and protocols preferred
Physical Requirements The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, crouch, reach, bend, push, pull or lift up to 30 pounds. FLSA Status - Non Exempt As a Christ-centered community, Wheaton College faculty and staff must affirm the College’s Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton’s Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice and unity. Updated March 2021

Organization

Wheaton College is an explicitly Christian, academically rigorous, fully residential liberal arts college and graduate school located in the Chicago area. Established in 1860 in Wheaton, Illinois, Wheaton is guided by its original mission to provide excellence in Christian higher education, and offers more than 40 undergraduate degrees in the liberal arts and sciences, and 18 graduate degrees in various fields of study.

Located 25 miles west of Chicago, IL, Wheaton College, founded in 1860, is a four year private, residential, academically rigorous interdenominational Christian liberal arts College that “serves Jesus Christ and advances His Kingdom through excellence in liberal arts and graduate programs that educate the whole person to build the church and benefit society worldwide.”

Employee Benefits: https://www.wheaton.edu/about-wheaton/offices-and-services/human-resources/ or https://www.wheaton.edu/about-wheaton/offices-and-services/human-resources/benefits-overview/  

Life in Wheaton, IL: http://www.wheaton.il.us/

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