Accounts Payable Specialist

Job description

Accounts Payable Specialist

POSITION SUMMARY

The position of Accounts Payable Specialist will ensure accurate and timely payment of university obligations under the leadership of the Director of Procurement Services. The Accounts Payable Specialist will also provide support to university departments regarding purchasing functions.

DUTIES AND RESPONSIBILITIES

TRANSACTIONAL RESPONSIBILITIES

· Process Web Payments

· Enter vouchers into Colleague (including recurring vouchers)

· Research questions on invoices/statements and work with vendors/departments to solve problems

· Process student refunds

· Generate checks/ACH payments

· Process requisitions into PO’s in Colleague

· Manage PO receiving process

· Process PO’s and Blanket PO’s into vouchers

· Receive, sort, and distribute office mail

VENDOR MAINTENANCE

· Update Vendor files (name and address changes) in compliance with IWU Data Integrity Standards

P-CARD ADMINISTRATION

·Issue and distribute new/reissued P-Cards

·Provide training for departments/P-Cards holders

· Manage and reconcile AP loaner cards

Maintain P-Card provider website

· Change credit limits as authorized by CFO

DOCUMENTING IMAGING

· Ensure that all AP/Purchasing documents are scanned and linked according to Document Imaging Policies and Procedures

· Assist in developing and maintaining Document Imaging Policies and Procedures for AP/Purchasing

· Train all users of the AP/Purchasing Document Imaging Processes

GOVERNMENTAL REPORTING AND OTHER YEAR-END

· Assist in preparing 1099-Misc tax forms for all qualifying vendors

CUSTOMER SERVICE

· Help develop good relationships with other departments

· Research questions on invoices and work with vendors/departments to solve problems

· Make hotel reservations for all approved overnight accommodations for campus visitors

· Provide outstanding customer service

INTERNAL CONTROL AND COMPLIANCE

· Review backup for all transactions to ensure compliance with internal controls

QUALIFICATIONS

According to the Indiana Wesleyan University employment policy, all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Associate degree preferredMinimum of 3 – 5 years of AP/Purchasing experience or related fieldStrong analytical and problem solving skillsStrong team building skillsStrong oral, written, and interpersonal communication skillsDetailed and accurate data entry skills

LIMITATIONS AND DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They should not be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. In addition, nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.

Indiana Wesleyan University is committed to equal opportunity in employment and maintaining a work environment free from all forms of unlawful discrimination. Accordingly, the University affords equal opportunity to all employees and prospective employees without regard to race, sex, color, national or ethnic origin, disability, age, genetic information, veteran status, or any other status protected by law.

These have access to all the rights, privileges, and programs generally made available to employees at the University. It does not discriminate in the administration of its policies, programs, nor during any phase of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.

As an educational institution operating under The Wesleyan Church, Indiana Wesleyan University reserves and exercises its privileges under applicable law to prefer employees on the basis of religion and who are best suited to its religious purpose.

Indiana Wesleyan University is an Equal Opportunity Employer

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