Administrative Coordinator IInternal Title:
Division of Academic Affairs and ProvostDepartment:
PROV Continuing Education and ConferencesBand :
5Advertised Minimum Salary :
$33,494Advertised Salary Range:
Full TimeHours per Week:
8:30-5:00 Monday through Friday. Evening and weekend work may be required on occasion.Type of Staff Position:
Full-time Equivalent (FTE)Basis :
12 monthsJob Search Category:
AdministrativeBenefit Eligibility Type:
Full-Time Equivalent (FTE)South Carolina Retirement:
YesState Insurance Programs:
YesAdvertised Job Summary:
The business manager provides guidance, monitoring, compliance, and analysis in the areas of financial and talent management for the units comprising Continuing Education and Conferences. The business manager is responsible for revenue projections and estimates; budget development; monitoring of budget versus actual financial activity and conducting analyses at the unit and departmental levels; ensuring adequate funding is available to meet departmental priorities and working directly with units to reprioritize if gaps exist; developing corrective action plans for units deemed at-risk financially; advising program managers regarding courses of action and compliance with purchasing and accounts payable; and monitoring accounts receivable across the department to identify and rectify trends of concern. Prepares quarterly profit/loss reports and summary-level reviews. This role must understand the nature of operations, business cycles, financial trends, and areas of financial risk for each unit and fund type, including auxiliary operations, sales and service funds, grants, loans, military funding, among others.
In coordination with director, manages department’s annual budget development of more than $3 million in auxiliary funds. Delivers training to all new staff on finance and budgeting practices, policies and procedures. Trains program managers on methods to access necessary financial reports and on system functionality that may enhance their understanding of the status of their accounts and financial position of their units. Provides supplemental information, as needed, to support effective trend analysis and financial forecasting within department. Serves as department’s purchasing card liaison and point of contact on contracts. Manages special projects as assigned by director.
Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.Knowledge/Skills/Abilities:
Ability to learn university policies and procedures. Thorough knowledge of bookkeeping and financial systems, and personnel procedures. Knowledge of modern office practices, procedures and equipment. Ability to establish and maintain effective working relationships. Excellent interpersonal, verbal, and written communication skills are essential. Strong knowledge of Microsoft 365 suite – especially Excel, familiarity with database programs and CRM operation, and the capacity to learn web-based financial systems. Strong analytical skills and the ability to interpret policies and procedures accurately are critical. Knowledge of applicable laws and regulations. Ability to work on a flexible basis when activities fall outside of normal working times, including nights and weekends.Safety Sensitive or Security Sensitive:
NoHazardous weather category:
Non-EssentialNumber of Vacancies:
1Desired Start Date:
04/19/2021Job Open Date:
03/03/2021Job Close Date:
04/17/2021Open Until Filled:
NoSpecial Instructions to Applicant:
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by 04/17/2021Quicklink for Posting:
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.