Executive Assistant

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:

No

Position Title:

Executive Assistant - Contributing

Working Title:

Executive Assistant

Position Number:

00057685

Vacancy ID:

P012375

Budgeted Hiring Range:

$39,235-$47,000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:

GN06

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday-Friday; 8:00 a.m. – 5:00 p.m.

Department Name and Number:

Ackland Art Museum-520500

Date First Posted:

03/01/2021

Closing Date:

03/08/2021

Position Location:

Chapel Hill, NC

Position Posting Category:

Administrative/Clerical Support

Department Description:

Featuring a year-round calendar of special exhibitions and dynamic public programs, the Ackland Art Museum on the University of North Carolina at Chapel Hill’s historic campus is a local museum with a global outlook that bridges campus and community. Admission to the Ackland is free and accessible to all. The Ackland’s holdings include more than 18,000 works of art. The collection spans all cultures and time periods, showcasing the breadth of human creativity. A vital teaching resource, the museum’s mission is the art of understanding. Visitors can connect with the complexity and beauty of the wider world by getting close to art — the familiar, the unexpected, the challenging.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The Executive Assistant provides high-level project and administrative support to the Director and contributes to the support of wide-ranging internal and external functions of management initiatives, administrative processes, and special projects. S/he is responsible for managing the administrative needs to ensure that the Director’s time is effectively allocated, and that the Director has the information/materials needed to advance the priorities and meet goals for the Ackland.

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Interpersonal Skills: Manages access to the administrator by screening calls and visitors to determine appropriate course of action. Serves as a liaison, with delegated authority, between administrator and subordinate units by relaying instructions and information and following commitments through to completion. Interacts and communicates with a strong degree of judgment and discretion.

Knowledge-Problem: Demonstrates an awareness of the programs, operational structure, and administrator’s scope of responsibilities. Work requires an awareness of specific functions and staff assignments within the organization. Demonstrates working knowledge of policies, procedures, and processes required within the organization. Demonstrates familiarity with rules, regulations, and laws affecting organization.

Problem-solving: Identifies and resolves problems that would not require administrator’s direct involvement. Problems are addressed in accordance with priorities, policies, commitments, and program goals of the administrator. Researches and makes recommendations for unusual and novel situations.

Planning and Organizing: Maintains administrator’s calendar, schedules appointments without prior approval based on knowledge of administrator’s responsibilities and issues of importance. Locates and assembles information for various reports, briefings, meetings, and conferences. Makes travel arrangements.

Communication-Writing: Independently researches, develops, and drafts letters, memos, or reports to communicate the administrator’s decisions, ideas, and agenda.
Information/Records Administration: Manages and monitors a variety of information impacting the administrator’s responsibilities. Researches information to support conclusions and recommendations. Establishes and maintains paper and electronic files and records for the administrator.

Budgeting: Monitors and reconciles departmental or program budget and tracks travel and office expenditures.

Preferred Qualifications:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Requirements: Advanced knowledge of office productivity software such as Microsoft Outlook, Word, PowerPoint, and Excel; customer service approach to communication; experience managing a project to completion; comfort with multitasking.

Position/Schedule Requirements:

Night work occasionally, Weekend work occasionally

Stimulus/ARRA Funded:

No

 

 

 

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Job No:
Posted: 3/4/2021
Application Due: 3/11/2021
Work Type: Full Time
Salary: