Grant Specialist - Program Manager

Job description

Posting Number:


Posting/Functional Title:

Grant Coordinator - Program Manager

University Pay Plan Title:

Grant Specialist - Program Manager


San Marcos


Tx School Safety Ctr

Recruitment Type:

Open to All

Job Type:


Monthly Salary:

$5,000 - $5,416.66

Job Category :


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

•Bachelor’s Degree
•Demonstrated experience in logistics for hosting and providing trainings in various locations
•Demonstrated experience with recruitment and promotion of events
•Demonstrated experience in creating and compiling data in electronic databases
•Demonstrated experience managing a Statewide grant program
•Demonstrated experience with project management
•Excellent writing skills
•Knowledge and ability to utilize Microsoft Office Suite

Preferred Qualifications:

•Master’s Degree
•Experience working with or in a school
•Knowledge of school safety best practices
•At least 5 years of experience coordinating special events
•Experience working with Education Service Centers

Job Description:

The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.

This position will serve as the program manager and liaison between the TxSSC and Texas Education Agency (TEA) in an effort to coordinate and ensure the administration of all grant deliverables as part of a federally funded training grant by the U.S. Department of Justice. This position will oversee the planning, coordination, promotion, and implementation of regional behavioral threat assessment training workshops and data collection activities as part of the grant program. This position requires outstanding customer service skills, high attention to detail, multi-tasking and organizational skills, enthusiastic professionalism, and ability to build relationships with internal and external stakeholders.

Job Duties:

•Provide grant coordination to ensure program compliance with and administration of all grant activities. This position will oversee the planning, coordination, promotion, and implementation of 15+ regional behavioral threat assessment training workshops and data collection activities as part of the grant program.
•Serve as liaison between TxSSC and TEA to define and coordinate all grant deliverables and ensure timely completion of all grant deliverables.
•Oversee all aspects of event planning logistics from site selection, coordination with Education Service Centers, instructor contracts, communicating with participants, event registration, agenda, marketing, onsite staffing and post-event reporting
•Assist in promotion of regional workshops via email, web, and print
•Manage and track correspondence with participants and contractors
•Ensure grant budget is adhered to
•Oversee supplies and audio visual equipment as needed for events
•Prepare training materials, data collection, documentation, registrations lists, etc.
•Staff events and manage onsite event registration
•Compile data and information for internal, external, state and federal reporting requirements
•Work closely with technology staff and web-designer on layout, web content, and design
•Willingness to travel in-state to support training
•Perform other duties as assigned

Additional Information to Applicants:

•This position is funded through a one-time grant through the Texas Education Agency and U.S. Department of Justice, which ends on September 30, 2022.
•Extensive overnight and weekend travel to remote locations is required to support trainings and conferences, up to 50% of time during busy training periods.
•Required to work hours other than 8:00 – 5:00 as necessary.
•Must have valid Texas Driver’s License

Job Open Date:


Open Until Filled:


Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:


Normal Work Hours End:


Posting Notices:


Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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Job No:
Posted: 3/4/2021
Application Due: 4/2/2021
Work Type: Full Time