School of Music Scheduling and Office Coordinator

Memphis, Tennessee
Mar 03, 2021
Institution Type
Four-Year Institution

Minimum Position Qualifications

Bachelor’s degree and two (2) year of experience. Relevant experience may substitute for required education.

Special Conditions

The department is especially interested in candidates with a background in music and University of Memphis software systems is preferred, but not required.

Work Schedule

Monday – Friday

8:00 a.m. – 4:30 p.m.

May need to work/travel beyond normal work schedule.

Posting Date 03/03/2021

Closing Date 03/23/2021

Open Until Screening Begins No

Hiring Range $36,000 - $39,000 per year

Full-Time/Part-Time Full-Time: Benefits Eligible

Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions

Special Instructions to Applicants

All applications must be submitted online at

Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.

Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Is this posting for UofM employees only? No

Positions Supervised

May supervise staff based on role and responsibility.

Knowledge, Skills and Abilities:

-Must be able to work with autonomy, proactively managing strategy, stakeholders, and developing initiatives.

-Must demonstrate ability to problem solve and to handle varied projects simultaneously under tight deadlines.

-Strong organizational and project management skills.

-A team player who is able to work well with others.

-The ability to work and communicate effectively with a diverse group of School of Music faculty, students, staff, and external partners.

-Excellent English language oral and written communication skills. Strong written communication and proof-reading skills.

-Excellent customer service skills.

Job Duties:

-Schedules all rehearsals, labs, meetings, performances for students, faculty, and staff into the EMS Scheduling System.

-Develops, proofs, and distributes the academic course schedule for each semester.

-Responsible for instructor compliance with grade submission at the end of each semester.

-General office management: supervise student worker(s), orders supplies for faculty and staff.

-Coordinates scheduling and contracts with any off-campus groups or individuals using music facilities.

-Maintains current professional development and best practices including those specific to the performing arts to seek new ways to promote the school and advance its mission and goals.

-Recommends and implements technological initiatives and best practices aimed to keep the School of Music operating efficiently and at the forefront of excellence in learning, teaching, performance, and research.

-Attends and previews School of Music events as a source of inspiration and understanding.

Other duties as assigned.