MFA Program Coordinator

Job description

MFA Program Coordinator

Tracking Code581-280 Job Description

This position assists in the essential management and administration of Stetson’s MFA of the Americas graduate program in creative writing, including helping to coordinate and facilitate two 10-day residencies every year.


  • Residency Planning and Logistics: Works closely with MFA Director to coordinate two annual residencies. Attends entire residency, both domestic and abroad, to help ensure quality and mission. (50%)
    • Coordinates MFA planning calendar;
    • Lead coordinator for alumni panel and library resources workshop;
    • Compile pre- and residency materials, such as Encounter List, Sample Workshop Descriptions (for guests), Graduation program, etc,;
    • Ensure all faculty, students, and guests complete pre-residency forms, such as waivers, student bio welcome sheet, and dietary survey;
    • Work with MFA Publishing Coordinator to gather guest and faculty bios and photos;
    • Ensure all faculty and students receive arrival information, checklist, etc.;
    • Work with graduating students to coordinate craft talks and final performances; coordinate special tech requests, etc;
    • Work with MFA Director, facilities and vendors to secure venues, accommodations, and appropriate tech;
    • Work with English department administrative assistant to ensure guests/faculty travel arrangements;
    • Organize transportation schedule; coordinates guest airport transfers;
    • Coordinate guest welcome tours of facilities; connect guests with Tech Support for rehearsals, etc (ACA);
    • Works with MFA Director to respond to student, guest and faculty concerns during the residency, as needed;
    • Provide additional support and assistant, as needed;

  • Student Communications, Advising and Resources: Ensures timely and thorough communications with students about course and residency preparation, final project process and deadlines, student opportunities, and more. (18%)
    • Coordinate Final Project calendar; communicate process, gather and distribute proposals, faculty feedback, and more;
    • Maintain MFA resource library of sample project proposals, encounter lists, final bibliographies, and final project manuscripts;
    • Work with the Director to create and maintain the Student Handbook;
    • Create and build MFA community by building/maintaining MFAotA social media accounts; add students and faculty to FB Group, MFAotA list-serve, What’App, etc;
    • Time allowing: Works across university offices to ensure student access to resources, including: library, language labs, counseling, and more;

  • Faculty Communications and Review: Works with MFA Program Director to communicate with faculty about program expectations, students, and resources. (15%)
    • Issue Instructional Memos for faculty, outlining teaching expectations, packet dates, travel information and more;
    • Issue course and student information to faculty; provides sample syllabi, individual learning goal template, etc;
    • Work with Graduate Office to ensure faculty profiles on Stetson site;
    • Work with the Director and Graduate Office to create and maintain MFAotA Program Handbook, available as faculty resource;

  • Schedules and Calendars: Work with MFA Program Director and Graduate Offices to create MFA office yearly calendar, academic calendar, residency schedules (5%)

  • Contracts: Work with English department administrative assistant to ensure timely submission of guest/IC contracts to finance. (2%)

  • Outreach and other communications: Work with MFA Program Director, MFA Publishing Coordinator and across campus to advocate and publicly represent the program. (10%)
    • Ensure MFA website and MFA Experience website are updated and current;
    • Maintain MFAotA social media accounts, including creating social media announcements for events open to the public;
    • Coordinate outreach events and programming, as appropriate;
    • Represent program at annual AWP conference, and other events as appropriate.

  • Other: Assist MFA Director with other activities, as needed, and performs other site and position specific functions as assigned.

Minimum Education: Bachelor's degree preferred or five (5) years of related experience or equivalent combination of training and experience

Required Skills
  • Administrative skills
  • Organizational ability
  • Attention to detail
  • Excellent interpersonal skills
  • Advanced technological proficiency required, including Microsoft Office programs, with proficiency in Adobe Design programs preferred
  • Ability to work with a diverse population independently and effectively with confidential information; broad knowledge of University environment; interest in arts and literature, especially the intersection of writing and other medias preferred

Valid driver’s license and acceptable driving record; working vehicle preferred and willingness to adhere to the University’s Vehicle/Driver Safety Policy & guidelines

Required Experience
  • Bachelor’s degree or (5) five years of related experience or an equivalent combination of training and experience; MFA preferred

Salary Grade: 5

Job Location DeLand, Florida, United StatesPosition TypePart-Time




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Job No:
Posted: 3/3/2021
Application Due: 6/1/2021
Work Type: Full Time