TEMPORARY Employment Assistant

Job description

Posting Number:

S140890

Position Title:

TEMPORARY Employment Assistant

Department:

Human Resources

Division:

Human Resources

Location:

Main Campus

Classification:

Non-Union

FLSA Classification:

Non-Exempt

Union/Non Union:

Non Union

Full Time / Part Time? :

Full Time

Salary Range - Minimum:

$23.43 hour/$48,734 annually

Hours per week:

40

Temporary? :

Yes

Posting Date:

02/26/2021

Closing Date:

03/07/2021

Open Until Filled:

Yes

Special Instructions to Applicants:

Remote work (work from home); preferred 25% capacity on campus/in office (about 1-2 days per week) with ability to increase in office hours as the College modifies its operational model.

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:


  • Post-offer, satisfactory results of pre-employment background check

  • Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College

  • Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at employment.jjc.edu”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email [email protected] or call (815) 280-6725.

Advertising Summary:

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)


  • Medical

  • Dental

  • Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:


  • Federal holidays

  • Vacation

  • Personal

  • Sick

Link to Human Resources website:

http://www.jjc.edu/about-jjc/college-leadership/administration/human-resources

Job Details:

POSITION TITLE:TEMPORARY ASSISTANT, EMPLOYMENT
STATUS:Full time TEMPORARY
DEPARTMENT:Human Resources
DIVISION:President’s Office
CLASSIFICATION:Non-exempt
UNION:Non-union
REPORTS TO:Employment and Training Specialist
PLACEMENT: Support Staff Grade H07
MINIMUM PAY RATE:$23.43 per hour/$48,734 annually

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Position Summary :

POSITION SUMMARY
*Remote work (work from home); preferred 25% capacity on campus/in office (about 1-2 days per week) with ability to increase hours as College modifies its operational model.*

Under the direction of the Employment and Training Specialist, the Employment Assistant partners with applicants, hiring departments, and administrators to ensure a streamlined hiring experience that is consistent with applicable college, EEOC and employment policies/guidelines. Understands the technical as well as functional hiring needs and assists hiring managers with their staffing needs. Assists in establishing, implementing, delivering, and evaluating training and professional development needs for college employees. Supports the performance management objectives for the college by coaching managers/employees in conjunction with Labor and Employee Relations to identify developmental needs, planning and implementing appropriately. Performs other HR generalist duties as directed.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1.Administer recruitment and hiring process by collaborating with appropriate staff, posting and advertising positions, managing applicant pools and materials, generating applicant correspondence and personnel actions.
2.Document existing processes/procedures and develop training opportunities to cross train HR staff.
3.Deliver and facilitate training programs to diverse audiences. Conduct evaluations to measure instruction, learning, and program effectiveness.
4.Provide timely and professional communication to applicants and hiring departments on recruitment and hiring procedures. Update applicants on position status and assist with processing new hires in HRIS system.
5.Provide technical support for the People Admin – Applicant Tracking System, Halogen Performance Management System and LMS, serving as one of the SME’s for the user community (answering questions, conducting system training, troubleshooting and providing technical assistance).
6.Build collaborative relationships with academic and administrative management to become a trusted resource for hiring needs, recruitment, and ongoing training and development initiatives.
7.Assist manager with tracking EEO and diversity initiatives including the preparation of reports; analyze headcount, turnover, recruitment trends and other personnel statistics.
8.Prepare recruitment and professional development reports for Senior Leadership Team, Board of Trustees and government agencies as required.
9.Partner with the Diversity, Equity, and Inclusion Office and act as the HR liaison for the DEI Hiring Subcommittee.
10.Assist with development of recruitment strategies that are aligned with the College’s initiatives to increase diversity in applicant pools and draw candidates that are representative of our community.
11.Conduct training on a number of HR related topics and or systems.
12.Act as HR generalist during peak periods, providing general HR guidance to common inquiries, training, onboarding, support with employee relations responsibilities and other tasks as directed.
13.Administer pre-employment selection methods such as assessments and background investigations.
14.Represent JJC at public events such as job fairs and community job outreach programs as needed.
15.Perform related duties as assigned.

Minimum Qualifications:

MINIMUM QUALIFICATIONS
1.Bachelor’s degree in HR or a related field.
2.Working knowledge of Human Resources principles and practices, typically acquired through at least two (2) years of work experience in a Human Resources position.
3.Two (2) years of training experience.
4.Knowledge of applicable employment law and current on AA and EEO related issues.
5.Strong problem-solving skills that incorporate the fundamentals of continuous quality improvement.
6.Proficiency in MS Office Products, applicant tracking systems, social media and other internet sourcing tools for recruitment purposes
7.Organized, detail-oriented and self-motivated, with the ability to multi-task and work in a deadline driven environment. Must be able to work and communicate with a diverse population.
8.Ability to maintain confidential information.
9.Excellent interpersonal skills and an ability to work collaboratively with various departments and levels.

Preferred Qualifications:

PREFERRED QUALIFICATIONS
1.Working knowledge of People Admin 7.0
2.Working knowledge of Ellucian software/Colleague
3.Human Resources recruitment experience.
4.Training and Development Experience

Physical Demands:

PHYSICAL DEMANDS
1.Normal office physical demands.
2.Ability to travel between campus locations and to and from community events.

Working Conditions:

WORKING CONDITIONS
1.Duties are performed indoors in the usual office and/or outdoor environment.
2. Remote work (work from home); preferred 25% capacity on campus/in office (about 1-2 days per week) with ability to increase in office hours as the College modifies its operational model.

Compliance Announcement:

ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING


Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website : https://jjc.edu/about-jjc/police-and-safety


If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.


This information is required by law and is made available by the Joliet Junior College Police Department.

 

 

 

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Job No:
Posted: 3/2/2021
Application Due: 3/12/2021
Work Type: Full Time
Salary: