Program Coordinator Graduation and Virtual Registration

Job description

Job no: 493936
Work type: Staff Full-time
Location: Indianapolis
Categories: Administrative, Academic & Student Services

The Program Coordinator for Graduation and Virtual Registration is responsible for auditing the recordsof all students who have applied to graduate, posting completed degrees to students’ transcripts, andordering diplomas. This position works closely with individuals in other units of the university to ensure asuccessful Commencement program twice a year. In addition, this position is responsible forcommunicating with incoming students regarding the virtual registration process and communicating withcolleges regarding their incoming student population. This position is housed in the office of Registrationand Records and reports directly to the Registrar. Position responsibilities include the following: Work collaboratively with faculty and staff in all of the colleges and departments to ensure anaccurate and thorough academic audit is conducted for each student on the graduation list. Manage communications with students and faculty regarding progress toward completion ofdegree requirements and graduation (e.g. communicating the deadlines for applying forgraduation and the student's status with respect to unfulfilled degree requirements, updating thestudent''s record in the student information system, processing approved variances for individualstudents). Work collaboratively with Enrollment Management, Marketing and Communications, and collegerepresentatives for virtual registration to ensure appropriate and timely communication withincoming students, both first-years and transfers, regarding the virtual registration process…including the completion of appropriate placement exams. Partner with individuals in other units of the university to coordinate a multitude of detailsassociated with Commencement planning to include communicating detailed instructions tograduating seniors, coordinating faculty to serve as student marshals for Commencement,coordinating staff in registration and records to assist with Commencement processes (e.g.preparing diplomas, honors certificates, honors cords, card system to ensure graduates are inproper order during the ceremony, and enlisting their help at Commencement). Serve as back-up VA certifying official. Assist with the major processes and events in Registration and Records, to include phonesupport, monitoring the departmental email account, and in-person customer service. Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

Advertised: March 01, 2021
Applications close: April 12, 2021




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Job No:
Posted: 3/2/2021
Application Due: 4/12/2021
Work Type: Full Time