Human Resources Coordinator

Job description

Title: Human Resources Coordinator

Description:  Under the supervision of the Chief Human Resource Officer, the Human Resources Coordinator performs a wide variety of administrative duties in a fast-paced environment. The HR Coordinator holds responsibilities for fringe benefits administration, employment and orientation processes and supports the CHRO with a wide array of administrative functions. The Coordinator fosters positive employee relations and offers counsel and advice relative to fringe benefits, recruitment, college procedures/policies and federal/state mandates.

Responsibilities will include:

  • Assures all new employee paperwork and processes are in place. Initiates, maintains and updates employee files and other relevant HR systems.
  • Prepare appointment letters, maintains employee database, and works with other departments to assure smooth onboarding transition to new employees.
  • Conduct individual employee orientations, and coordinate group orientation sessions as needed.
  • Prepare job descriptions, postings, advertisements for non-faculty positions. Review and approve ads for internal and external publications.
  • Answer candidate inquiries relative to employment and benefits.  Process background checks for new employees and new Board of Trustees as requested by President’s office.
  • Event scheduling and coordination, including the annual service years award ceremony, Employee Wellness Fair and other employee events.
  • Fringe benefits administration to including monitoring statutory and fringe benefit plans and assisting employees with enrollment, cancellations, changes, problem resolution. Processes enrollment changes for new, existing and retired employees.  
  • Works with Financial Aid and Student Payroll to orient students and supervisors on processes and other important protocol relating to student employees.
  • Maintain organizational charts and update Employee Handbook as necessary.
  • Assist Title IX Coordinator/College Compliance Officer to coordinate hearings, investigations and other time-sensitive administrative functions.
  • Coordinate summer employment process and serve as primary contact for all questions relative to summer employment.
  • Prepare employment transition paperwork for departing employees, process cancellations for various benefits.  Performs exit interviews with departing staff.
  • Advise supervisors/answer inquiries relative to recruiting and selecting employees.
  • Assist with recruitment processes including use of applicant tracking system as needed. Monitor advertisement efforts and candidate pool; track and maintain EEO reports through ATS.
  • Prepare reports, mailing lists and queries for the HR office and other departments as necessary. Assist with assessments and tracking as needed.
  • Assist in a variety of departmental projects including compliance, research, statistical reports/surveys, training and development, employee relations, etc.
  • Serves on search committees and other committees as needed.
  • Participate in and support student internship opportunities and other FlightPath initiatives as indicated in the HR Unit Plan.
  • Comply with all applicable College, Federal, State, local, and associational laws, rules and regulations.
  • Create and maintain positive relationships with all internal and external constituents.
  • Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
  • As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.
  • Other job related duties as assigned

Qualifications:  Minimum requirement for this position is 1 to 3 years of experience in human resources, with 3 to 5 years experience in human resources preferred.  An Associate's degree or equivalent from an accredited college or university in business, human resources or comparable field, or a Bachelor's degree are preferred.

  • Progressive Human Resources experience
  • Ability to present information in a clear and concise manner
  • Ability to collaborate with others
  • Excellent customer service skills
  • Excellent problem solving abilities
  • Ability to perform mathematical calculations with a high level of accuracy
  • Experience in higher education environment is helpful
  • Experience in word processing, spreadsheet and database applications; experience with Microsoft software (Office, Word, Excel, Power Point, etc.) required.
  • Excellent interpersonal skills
  • Excellent verbal and written communication skills
  • Ability to work in a fast paced and demanding environment
  • Ability to be flexible and multi-task
  • Ability to anticipate needs

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.

Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick offers health benefits to domestic partners of benefits eligible employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume; 
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (; and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.




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Job No:
Posted: 3/1/2021
Application Due: 4/30/2021
Work Type: Full Time