Agricultural Property Services Coordinator
Title:Agricultural Property Services Coordinator Job Category:Academic Professional Description:
Agricultural Property Services Coordinator
Agriculture Property Services
University of Illinois System - Urbana
The University System Office seeks an Agricultural Property Services Coordinator to oversee a variety of responsibilities related to meeting the operational needs of the Agricultural Property Services (APS) office, including representing the University as owner and leaser of farm properties and buildings and providing managerial assistance to constituents ("customers") of the unit including farm operators, agricultural businesses, governmental agencies, financial institutions and other University units.
Additional responsibilities include:
1. Manage and facilitate all functions related to business, accounting and legal processes for farm property leasing and sales, sales of crops, and the USDA farm program. Assist the Assistant Director with monitoring grain inventories and independently execute grain sales.
2. Coordinate functions associated with selection of farm operators. Coordinate all aspects of proposed selection of farm operator and any documentation submitted; participate in scoring, interviews and selection of farm operators. Develop and maintain organizational systems for business records associated with multiple farm agreements. Coordinate agreement renewals with farm operators. Serve as subject matter expert and primary liaison with Legal Counsel to make improvements to agreement terms. Facilitate any approved sale of University-owned Real Farm Property managed by APS. Serve as authorized signor for University of Illinois Vice President/Chief Financial Officer/Comptroller on Grain Sales Contracts and Agreements.
3. Create executive summaries and financial reports for farm properties for reporting to University units and University Accounting and Financial Reporting (UAFR). Prepare the annual financial schedules and endowment farm report for the Board of Trustees. Prepare annual budgets for each farm property. Coordinate distributions to the various beneficiary University departments and/or external beneficiaries and University of Illinois Accounting.
4. Maintain the University's general ledger and departmental accounts, review Banner statements for accuracy, perform audits between the two systems and address any errors. Manage APS departmental accounts structure (CFOAP's). Cooperate with UI Property Accounting to ensure that PILOT are made timely and accurate.
5. Interface with USDA Farm Service Agency (FSA) to ensure the University is up-to-date with recorded acres and respective land maps. Track FSA receipts for owned and BIT farms to ensure each farm is receiving the funds to which they are entitled. Serve as Power of Attorney with the FSA, representing the University.
6. Respond to Freedom of Information Act requests for farm data, working through the Assistant Director and with the University Relations staff. All responses must be provided in accordance with the Act's established deadlines. Maintain record of all FOIA responses created for department.
7. Maintain and secure records of Beneficial Interest in Trust (BIT) farm properties; coordinate recordkeeping for BIT farms with UAFR. Assist UI Foundation with their BIT farm records and information.
8. Analyze and monitor vendor invoices/statements for accuracy and reasonability. Review all payment processing for compliance with University purchasing policies, rules, and regulations. Coordinate internal office processing of payments; confirm university funds are available to process purchase orders, state accounts, grant accounts, and general encumbrances. Develop, design, and maintain new processes to more fully utilize capabilities of APS cash accounting system. Improve efficiency and effectiveness of financial transaction processes and reporting formats.
9. Develop strategies to promote the effectiveness of internal operations including the streamlining of processes and procedures. Participate in strategic planning efforts to support established University and office goals and objectives.
10. Oversee development and maintenance of database of farm GIS mapping including utilization of Agridata Mapping online programs.
11. Other duties and responsibilities appropriate for an Agribusiness Coordinator.Qualifications:
Candidates must possess a Bachelor's degree in agriculture or a related field with three to five years of relevant experience and comprehensive knowledge about and experience with farm and agricultural business principles. Other required qualifications include: experience using the Generally Accepted Accounting Principles; ability to interact effectively with all levels within the organization, including senior administration; independent decision-making ability that reflects good judgment and discretion, particularly when handling the university's multi-million dollar accounts; excellent interpersonal and communication skills to establish and maintain effective working relationships with numerous constituents including farm operators, agri-businesses, banks/ag lenders, and University staff and administration; demonstrated teamwork skills; ability to multi-task and prioritize work assignments to produce accurate, detail-oriented work while meeting stringent deadlines; proficiency in Microsoft applications (Word, Outlook, Excel), farm mapping software and Internet Explorer; proven ability to handle sensitive personal and banking information with integrity and confidentiality; excellent problem-solving skills to address difficult, complex issues; overnight travel may be required; current and valid Drivers License and ability to work remotely.
Preferred qualifications: accredited Farm Manager designation; knowledge of University purchasing and cash sales regulations; experience with voucher University policies, procedures and regulations; procurement experience and thorough understanding of UI Systems. Membership in American Society of Farm Managers and Rural Appraisers and the Illinois Society of Professional Farm Managers and Rural Appraisers (could be obtained after employment begins with the University).
This is a full-time, 12-month Academic Professional position. For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by March 22, 2021 at https://uajobs.hr.uillinois.edu/.
The System Office conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899
System Human Resource Services
The System Office is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. The System Offices welcome applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.Close Date:03/22/2021