Book Production Assistant

Job description



Book Production Assistant

Stanford University

Job Number:
88591

Founded in 1892, Stanford University Press publishes 120+ books a year across the humanities, social sciences, law, and business. Our books inform scholarly debate, generate global and cross-cultural discussion, and bring timely, peer-reviewed scholarship to the wider reading public.

Job Purpose:

Assist in the planning and execution of the print production process. Primarily completes administrative duties involving coordinating manufacturing and prepress for book production.

Core Duties:

  • Coordinate reprints process.
  • Evaluate and convert image files for print production.
  • Communicate with press staff both verbally and in writing regarding updates and modifications.
  • Take responsibility for the manufacturing and prepress with both internal press and outside vendors.
  • Maintain schedules, create a variety of purchase orders, and fully coordinate the final manufacturing phase of the production process through to fulfillment of deliverables to the warehouse.
  • Provide administrative support for the department.


  • Minimum Education and Experience Required:

  • Associate degree and one year of experience or combination of education and relevant experience.


  • Minimum Knowledge, Skills and Abilities Required:

  • Knowledge of current and traditional book manufacturing processes, terminology, and software: Acrobat, Photoshop, InDesign.
  • Book production and manufacturing experience.
  • Excellent communication skills.
  • Ability to work in a fast-paced environment.
  • Proficiency with current office technology: Word, Excel, Filemaker.
  • Ability to interface with internal departments and external book publication/production community.


  • Other Relevant Knowledge, Skills and Abilities May Include:

  • Experience with Acrobat, Photoshop, and InDesign
  • Two years' experience in publishing and/or related degree is preferred.
  • Book publishing experience would be ideal.


  • Physical Requirements:

  • Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer tasks, use a telephone, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally twist/bend/stoop/squat, reach/work above shoulders, grasp forcefully.
  • Rarely lift/carry/push/pull objects that weigh >50 pounds.
  • Good visual acuity including color vision.
  • Ability to work in a dusty, dirty, and odorous environment.

  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

    Working Conditions:
    • May work occasional evenings and weekends.

    Work Standards:
    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


    The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.
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    Job No:
    Posted: 2/28/2021
    Application Due: 3/28/2021
    Work Type: Full Time
    Salary: