Athletic Director_External
- Employer
- Grand Rapids Community College
- Location
- GRCC Main Campus
View more
- Administrative Jobs
- Institutional & Business Affairs, Athletics
- Employment Type
- Full Time
- Institution Type
- Community College
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Job Details
Job Title: Athletic Director_External
Location: GRCC Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1102
Org Marketing Statement
Date: February 26, 2021Job ID: 1102Title: Athletic DirectorHours: 40 Hours/52 WeeksCompensation: Meet and Confer, Grade 16, $66,705Reports to: Associate Provost/Dean of Student AffairsClose Date: March 12, 2021 SUMMARYThe Athletic Director will provide leadership, oversight, and day to day supervision of the intercollegiate athletic program, and ensure and demonstrate the program complies with college policies and procedures, as well as NJCAA rules and regulations and conference guidelines. ESSENTIAL JOB FUNCTIONSLeadership
Location: GRCC Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1102
Org Marketing Statement
Date: February 26, 2021Job ID: 1102Title: Athletic DirectorHours: 40 Hours/52 WeeksCompensation: Meet and Confer, Grade 16, $66,705Reports to: Associate Provost/Dean of Student AffairsClose Date: March 12, 2021 SUMMARYThe Athletic Director will provide leadership, oversight, and day to day supervision of the intercollegiate athletic program, and ensure and demonstrate the program complies with college policies and procedures, as well as NJCAA rules and regulations and conference guidelines. ESSENTIAL JOB FUNCTIONSLeadership- Responsible for the leadership, oversight, and day to day supervision of the intercollegiate athletic programsDevelop and coordinate the implementation of program goals and objectives to enhance the athletic program and student athletic experience.Foster an environment that promotes athletic and academic success.Serve as the official College representative for matters concerning the MCCAA, Region XII, and the NJCAA, which includes being current on compliance changes and requirements. Attend required athletic state and regional meetings, as a representative of the College.Effectively work with academic and student services to promote and support athlete retention, successful transfer, completion, and accomplishment of educational goals.Participate in the Student Affairs Leadership Team by attending meetings, providing updates, collaborating on athletic and student success initiatives, and providing staff coverage. Responsible to ensure that emergency response protocols are known and followed for direct reports.Responsible for the short and long-term athletic program planning, including the encouragement of processes and program improvement opportunities.Respond and document athlete and team concerns and complaints in a timely manner, which include informing the Dean of Student Affairs.Coordinate the process and selection of the GRCC athletic awards for presentation at the annual student leadership and athletic recognition programsReviews and develops Athletic policies and practices for consideration and approvalRemain knowledgeable in ADA and Title IX requirements, which include athlete submissions to the NJCAA upon request.Responsible for coordinating athletic related information for the external community in accordance with college protocol.Develop and maintain community partnerships and relationships with area high school and college athletic directors and programs.Responsible for timely communication with supervisor and other college personnel regarding all emergency incidents and incidents of inappropriate conduct.Explore and develop fundraising opportunities in collaboration with the GRCC Foundation office.Regular attendance during normally scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
- Leads and manage the day-to-day athletic program operations.Manage and coordinate all home and off-site athletic events, including schedules, preparation of facilities, equipment, officials, and game personnel (game management).Coordinate with on-campus services and monitor the academic advising support, study table team activities, and academic progress reports for student athletes.Provide regular communications to coaches and volunteers on program planning, college requirements and updates.Complete NJCAA regional, and national athletic award nomination submissions for student recognition. Complete and monitor the annual Athletic Department Plan.In coordination with staff, develop and implement regular athletic communications for upcoming programs, and special events. Coordinate and document the athlete annual orientation and Title IX training programs.Oversee and coordinate the travel for athletic teams during the regular and off-season competition, including spring break trips for designated teams.Oversee and supervise the purchase of equipment for the athletic program with the assistance of the equipment manager.Actively promote the athletic program and work cooperatively with the communication and student life offices.Coordinate the game filming and statistical recording that is required and requested for sports teams.Ensure the GRCC Website is current and relevant for weekly sport information and upcoming activities.Review and update the coaches and student athlete handbooks, bulletins, and other publications.
- Attend all athletic home events/competitions and act as game administrator, or be responsible for delegating a game administrator.Hire and supervise a student staff to assist and support on-site team practices, competition and special events.Coordinate and oversee the recruitment and search process, training, and evaluation of athletic personnel (FT Athletic Trainer, One-Third APSS, PT Head and Assistant Coaches, Contingency staff, and student employees).Administer and communicate to athlete staff and coaches the College policies, procedures, and necessary documentation including those specific to athletics (e.g. code of conduct, Title IX, FERPA, health insurance requirement, athletic handbook, and eligibility).Ensure the college processes and required documents are completed for volunteer involvement and clearance to participate with the athletic program.Oversee and review the Athletic Website including approving rosters, schedules, coaching personnel, and athletic information postings.Serve as the liaison for community sports media and manage athletic program related communication.Follow-up with athletes and coaches to obtain NJCAA official and required documents for athlete tracking and eligibility submissions.Oversee and ensure that athletic grant aid (LOI) and scholarships awarding submission are timely and accurate for student account review and posting by the financial aid office. Assist and support the Coaches in recruiting student athletes, while working cooperatively with admissions, orientation, and financial aid. Perform other duties as may be assigned by the Associate Provost/Dean of Student Affairs.
- Responsible for the financial preparation, monitoring, and management of the athletic program.Responsible for submitting post season tournament off-cycle budget requests and expense accountability following regional and national travel.Responsible for following the BCO annual budget request and reporting cycle.Responsible for the reimbursement and credit card process and records for head coach.
- Coordinate, monitor, and approve fundraising activities and requests sponsored by the Athletic Department.Review and approve with Dean of Student Affairs fundraising proposals from Coaches.Responsible for ensuring trip and athletic related expenses follow college and athletic policies.Monitor and approve individual sport club/agency account requests and spending.
- Ensure and demonstrate the athletic program is in compliance with college policies and procedures.Demonstrate compliance with all NJCAA rules and regulations along with conference guidelines.Responsible for the coordination and monitoring of the NJCAA required outcome reports for NJCAA including the athletic scoreboard.Accountability and management of the NJCAA letter of Intent (LOI) process for prospective and current athletes which include the timely electronic submissions.Certifies and monitors eligibility of student athletes as prescribed by the NJCAA and any other governing agencies, which includes creating and maintaining required individual and team audit files.Coordinate and supervise NJCAA sport audits when college is required to submit. Work closely with the coaching staff to ensure that GRCC, its staff, and the student athletes comply with all MCCAA and NJCAA pertinent compliance standards and requirements.Ensure that sports facilities are prepared according to appropriate guidelines and make recommendations for required changes.Monitor and report any federal equity issues with regards to Title IX compliance.Serve as a college deputy coordinator for Title IX student concerns which includes on-going training and reporting. Track and report team travel information for the college’s annual Clery Report.Provide and check athletic and program information for the GRCC annual submission of the Title IV equity in athletics consumer report.Persons in this role are identified as a Campus Security Authority (CSA). CSA’s will be trained and responsible for reporting Clery Reportable Crimes to Campus Police as required by the Clery Act.
- Other duties as assigned by the Associate Provost/Dean of Student Affairs
- Bachelor’s degree from accredited college/university. Master’s degree preferred.National Career Readiness Certificate (NCRC) preferred, but not required.
- Two (2) to Three (3) years of experience in athletics related administration or equivalent in an educational environmentHigher Education athletic administrative experience preferredSupervisory experience in an athletic department preferredA demonstrated knowledge and understanding of the standards and requirements for NJCAA and Title IX regulations preferredDemonstrated communication and interpersonal skillsDemonstrated leadership, organizational, and problem solving skills
- Candidate must have a valid driver’s license and be able to drive to off-site regional meetings, events and competitionsMust be able to sit or stand for long periods of timeAbility to lift and move equipment to support events (50 lbs.)
- An understanding of and appreciation for the community college philosophy and student populationAn interest in working with diverse student populations who represent a wide range of ages, ethnicities, national origins, and abilitiesDemonstrated initiative and strong organizational and problem-solving abilitiesAbility to perform routine and unexpected duties with minimal supervisionHigh energy levelAbility to work under pressure while possessing mature judgment and flexibility in regards to interruptions and schedule changesMust use good judgment in handling sensitive or difficult situations in a pleasant and professional manner
- This position requires flexibility to provide administration and oversight at on and off-campus athletic activities and events day, evening, and weekends.
Organization
Working at Grand Rapids Community College
Grand Rapids Junior College (GRJC) was founded in 1914 by the Grand Rapids Board of Education after a resolution was passed by the University of Michigan’s faculty which encouraged the establishment of junior colleges in Michigan.
Today, GRCC’s eight-block downtown campus, encompassing more than 25 acres in downtown Grand Rapids, includes several classroom buildings, a learning center (including the Diversity Learning Center) and library, Spectrum Theater, the Applied Technology Center (which features a green roof), a remodeled music building, a fieldhouse with natatorium, a student center, Bostwick Commons, and the Calkins Science Center.
The college also offers instruction from a variety of regional centers in the metropolitan Grand Rapids area (including numerous local high schools, regional centers and its two Learning Corners on Wealthy St. and Seward Ave.) and on the West Michigan lakeshore (including West Ottawa High School, Careerline Tech Center, the Midtown Holland Center and Grand Valley State University's Meijer Campus in Holland).
In addition, GRCC has two Michigan Technical Education Centers (M-TECs in West Michigan. The Patrick Thompson M-TEC, part of GRCC's Lakeshore Campus, located in Holland, opened in Fall 2000 in partnership with the Ottawa Area Intermediate School District. The Leslie E. Tassell M-TEC ® in Grand Rapids opened in 2002. This world-class facility offers training in manufacturing, auto service, and building and construction trades.
To increase capacity to meet unprecedented demand, GRCC acquired the former campus of Davenport University on Fulton St. in downtown Grand Rapids and began offering courses at Sneden Hall beginning in the Fall 2009 semester.
In Winter 2010, more than 17,000 students enrolled in more than 1,900 liberal arts and occupational courses. The diverse student body represents students from Kent and surrounding counties as well as students from across the U.S. and 22 other nations. Another 10,000 learners are served by non-credit instructional opportunities. In addition to traditional classroom environments, students may also receive instruction through community and distant service-learning offerings, seminars, workshops, training classes, distance learning options and other educational formats. GRCC employs a faculty of more than 260 full-time and 590 part-time members as well as a staff of 430, all of whom are focused on the College’s priorities to be student-centered, collaborative, and flexible. Throughout its 90-year history of academic excellence, GRCC has maintained a solid reputation as a premier transfer institution and is nationally recognized for both its liberal arts and occupational programs. Many GRCC faculty members have been recognized regionally and nationally for their expertise and innovative teaching styles.
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