Division Budget Analyst (Short Term Hire)

Job description

Division Budget Analyst (Short Term Hire)

Job No: 499262
Work Type: Staff
Location: Fresno
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Finance/Accounting, Information Systems & Technology, Temporary, Full Time, Part Time, Time Varies

Division Budget Analyst
(Administrative Analyst/Specialist I - Short Term Hire)

Compensation and Benefits

Anticipated Hiring Salary Range:$22.48 to $25.38 a hour

  • This is a full-time (working up to 40 hours per week), non-exempt, temporary short-term hire which may last up to 180 days.

Temporary employees are not eligible to gain permanent status with the university as a result of appointments from this recruitment. Appointments from this recruitment may automatically expire on or before the 180 day period, and does not establish consideration for subsequent appointments or any future employment rights. As such, these positions are not eligible for benefits unless the actual hours worked meet eligibility for medical benefits under the Affordable Health Care Act (ACA). A summary of benefit information can be found here.

Job Summary

Working under the general supervision of the Deputy Chief Information Officer in Technology Services, the Division Budget Analyst performs diverse and complex administrative budget duties. The incumbent is responsible for the reporting and timely completion of department and division related budgets and other fiscal duties in Technology Services. The Division Budget Analyst will prepare, monitor, and reconcile the various departmental budgets and various sets of accounts to ensure transactions are properly classified and spending follows appropriate procedures and are maintained within the budgeted plan. Assignments include independently: coordinating tasks requiring timely and accurate planning, organizing, prioritizing, interpreting and decision-making skills; as well as applying, interpreting and abiding by university and division level policies, procedures, and guidelines. This position may be assigned a variety of other tasks including analysis, documentation and quality assurance testing.

The incumbent will provide monthly budget and actual reports, coordinate the Technology Services spending plan for each department within the Division, and provide consultation to the management team and interpret results. The Division Budget Analyst also will work on budget and strategic forecasting scenarios, long-range planning and analysis. This position monitors the fiscal performance of the Division and recommends budget adjustments, as necessary. Assignments will require independent coordination of tasks, timely and accurate planning, organization, prioritization, interpreting and decision-making skills, and discretion. In addition, the incumbent must apply, interpret and abide by university and division level policies, procedures, and guidelines. This position may be assigned a variety of other tasks including requirements analysis, documentation and quality assurance testing.

The incumbent will reconcile position information and work collaboratively with others across campus, including managers. On occasion, the incumbent will participate and receive information that is considered confidential due to timing and planning of budgets. This position monitors the fiscal performance of the Division and recommends budget adjustments, as necessary.


Budget and Transaction Management
  • Coordinates the preparation, documentation and submission of the Technology Services division budget spending plan based upon management inputs.
  • Provides recommendations on budget and forecasting to management in Technology Services as it relates to future fiscal years and plan projects/needs.
  • Coordinates the submission of the Technology Services spending plan.
  • Coordinates and documents budget allocation showing sources of revenue including budget allocations, on-going allocations, and estimated charge-backs for Technology Services.
  • Coordinates the budget spending plan throughout its life cycle (initial versions, submitted version, and subsequent versions based upon adjustments) for Technology Services.
  • Monitors expenditures for all areas to ensure they are appropriate, within category to ensure they do not exceed budget spending plan for Technology Services.
  • Provides management reports covering YTD expenditures, committed and projected expenditures, the total projected expenditures versus the budget spending plan, YTD revenues, projections and the total projected revenues versus the budget spending plan, and the current variance from PeopleSoft for Technology Services.
  • Analyzes budget allocations, chargeback information and expenditures for consistency and accuracy for Technology Services.
  • Monitors and tracks hardware maintenance and software license renewals and provides adequate notice to management, supporting their ability to make proactive decisions.
  • Works collaboratively with Human Resources and the Central Budget Office on reconciling position allocation and Level A and Level B budget submissions.
  • Processes departmental accounting transactions ensuring transaction are properly recorded, documented, and monitored through their life cycle.
  • Monitors non-state accounts for appropriate revenue and expenditures transactions.
  • Reconciles budget at year end to make sure all entries are correct and appropriate for Technology Services and provides budget analysis and forecasting reports

Process Improvement
  • Coordinates and contributes to the development and documentation of accounting and budgeting procedures for Technology Services.
  • Seeks means of improving accounting and budgeting procedures and practices for Technology Services.
  • Supports the rollout, training and communications for new or modified procedures and services, including utilizing an electronic signature application or tool.
  • Provides recommendations to the Deputy CIO on tactical and strategic technical resource decisions.

Secondary duties of the job include:
  • Coordinates the restructuring and maintenance of Technology Services budgets to provide more granular tracking of budget/expenses. by area in Division
    Coordinates Technology Services projects and follows up on assigned tasks

Key Qualifications

Knowledge of:
  • Working knowledge of the principles and practices of fiscal analysis and budgeting techniques.
  • Research techniques and statistical principles and procedures.
  • Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU.

  • Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

Ability to:
  • Monitor and maintain a large financial budget including collecting data, performing preliminary analyses and making appropriate recommendations.
  • Analyze and review budget and financial practices to provide recommendations to management.
  • Communicate clearly and present complex budget information in a clear, concise and professional manner.
  • Be detail oriented in preparation of reports for review by managers and executives.
  • Provide accurate information and data for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes.
  • Review documents for accuracy, completeness, validity, and adherence to standards.
  • Assign transaction codes and prepare documents for processing.
  • Compile, verify, reconcile, analyze, and summarize information.
  • Maintain records of invoices, requisitions, orders and other financial related documents.
  • Prepare invoices, enter data, and prepare billings and past due notices.
  • Review data extracts and reports and make necessary corrections.
  • Prepare statements, reports and trial balances for review with managers.
  • Read, explain and apply university policies and regulations to students, faculty/staff, external agencies and the public.
  • Resolve difficult and unusual problems.
  • Compose detailed reports and correspondence of a technical nature regarding financial matters.
  • Prioritize and organize tasks and projects including handling multiple priorities.
  • Maintain effective working relationships with others; Interpersonal, and communication skills, including ability to work effectively with people of diverse backgrounds.

Education and Experience
  • Bachelor's degree from a regionally accredited college or university, and/or equivalent training and work experience involving budget and financial transaction management and analysis
    Two years of professional experience in analyzing, monitoring or preparing budgets or similar relevant experience

Department Summary

Technology Services provides administrative information services, core services, and desktop support to the Fresno State community.

Our department consists of a well trained team of individuals dedicated to providing effective technology and quality services and support that are integrated into the daily activities of the entire campus.

Deadline & Application Instructions

Open until filled.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resume/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

To apply, visit https://careers.fresnostate.edu/en-us/job/499262/division-budget-analyst-short-term-hire

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Job No:
Posted: 2/28/2021
Application Due: 3/3/2021
Work Type: Full Time