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Assistant Director, Financial Management for Research & Graduate Studies

Job description

Job no: 507449
Position Type: Staff Full Time
Campus: UMass Boston
Department: Graduate Studies & Admissions
Pay Grade: No Pay Grade
Date opened: 26 Feb 2021 Eastern Standard Time
Applications close: 09 Mar 2021 Eastern Standard Time

General Summary:

The Assistant Director for Financial Management for Research and Graduate Studies is responsible for assisting the Director, Financial Management for Research & Graduate Studies with the oversight and management of the Graduate Studies Assistantship program funds, Graduate Studies Fellowships, and Internships.

Working under the direction of the Director, the incumbent will serve as a primary interface for the Office of Graduate Studies with the Graduate Employees Organization (GEO), including participation on the university bargaining team and provide information to support university administrators in the bargaining process.

The Assistant Director for Financial Management for Research and Graduate Studies is responsible for the collection, processing, and reporting of Graduate Admissions deposits and refunds.

The Assistant Director for Financial Management for Research and Graduate Studies will assist the Director of Financial Management with the creation and management of the Research and Graduate Studies account annual budgets. The Assistant Director will also assist the Director with the management of Undergraduate and Graduate research awards and fellowships.

The Assistant Director for Financial Management for Research and Graduate is responsible for all duties of the Director in his/her absence to ensure the continuous operations of the department and fulfillment of stakeholder needs.

Examples of Duties:

  • Assist with formulating and putting into place graduate assistantship funding strategies and allocations; monitor the disbursement and appropriate use of those funds for all Graduate Programs and develop sophisticated reports on the same.
  • Assist in the Graduate Assistantship collection roster process to gather appointment information and ensure data validity; execute appointment data in the HR Direct system; and monitor and process changes as needed.
  • Provide support to the Director, Financial Management for Research and Graduate Studies regarding GEO bargaining and assist with the development and review of back-up information and data to inform the bargaining process; provide advice to the Director, Financial Management for Research and Graduate Studies concerning potential new benefits and revisions to the agreement and work with Human Resource on such issues;
  • Provide advice and direction to Graduate Program Directors and staff on assistantships funds; serve as a key point of contact for graduate assistants and other university offices (Human Resources, Bursar, Controller’s Office)
  • Assist with the execution of all assistantship linked tuition contracts and waivers, and other health and welfare benefits, such as student health insurance, as appropriate; work with Graduate Program Directors and other university staff to ensure that the execution of assistantship contracts are both accurately and timely processed and are in compliance with university, state and federal guidelines;
  • In the absence of the Director, Financial Management for Research and Graduate Studies, serve as primary office liaison to GEO staff.
  • Assist with the coordination and process additional non-assistantship hires, such as the winter and summer graduate student hire, graduate fellowships, and interns.
  • Provide support to the Director, Financial Management for Research and Graduate Studies on the authorization of student hiring, on the establishment of student pay schedules and coordination of student work hours.
  • Assist with training of Graduate Studies staff, GPDs, and department staff in the preparation and execution of all paperwork, including but not limited to contracts, , tuition waivers, associated with the assistantship appointment process; coordinate pre-employment paperwork and I-9 documentation with University Human Resources and benefits enrollment with Graduate Assistants and department staff.
  • Assist the Director of Financial Management for Research and Graduate Studies with the overall oversight and review of all fund expenditures for the Graduate Studies and Research area accounts and reporting on the same.
  • Participate in special projects and initiatives for the Director, Financial Management for Research and Graduate Studies.
  • Attend meetings, conferences and seminars for professional development purposes as approved by the Director, Financial Management for Research and Graduate Studies.
  • Perform all duties of the Director in their absence or unavailability.
  • Perform other duties as required.
  • Qualifications:

    Master’s Degree in Business, Public Administration, Human Resources, or a closely related field is required and a minimum of (2) years of progressively responsible, substantial, and successful experience in financial and personnel management and administration of a complex business unit, preferably a research business unit in an academic or related environment is required. PeopleSoft experience preferred. Skill in the use of enterprise business systems is required.

    • Demonstrated high degree of initiative and independent judgment with a record of teambuilding is essential.
    • Proficiency with Microsoft Office Suite, as well as Adobe Acrobat.
    • Knowledge and a proven record of success and integrity in budget development, fund accounting, financial analysis, personnel management and business administration, including the ability to analyze financial information and report findings in a way to help managers and executives make effective business and investment decisions.
    • Working knowledge of state and federal employment laws and regulations.
    • Familiarity with employment and personnel policies and best practices, preferably in an academic environment.
    • Demonstrated ability to handle complex and confidential material with discretion.
    • Ability to develop and maintain effective working relationships with people with diverse skills and interests.
    • Ability to work in a team environment with various levels of staff within the organization.
    • Ability to prioritize and work under pressure in a deadline-oriented environment.
    • Ability to work extended hours as required.
    • Skill in the application of institutional core values to daily operations.
    • Strong analytical and creative problem-solving skills.
    • Strong collaboration, interpersonal, leadership, organizational, analytical, and problem-solving skills.
    • Strong written and oral communication skills.
    • Strong commitment to customer service.

    Application Instructions:

    Please apply online with your resume, cover letter and list of three references.

    Review of candidates will begin following the application closing date.

    This is a non-union, non-exempt position.

    All official salary offers must be approved by Human Resources.

    Applications close: 09 Mar 2021 Eastern Standard Time

     

     

     

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    Job No:
    Posted: 2/27/2021
    Application Due: 3/9/2021
    Work Type: Full Time
    Salary: