The Promotions Specialist will work with the Advancement Promotions team to increase constituent engagement and philanthropic support. Working with alumni volunteers, a team of student interns, Advancement colleagues, and the College’s Communications staff, the individual in this role is responsible for managing content for a periodic publication and is in charge of developing and implementing the publication process from beginning to end.

This is a part-time, non-benefited position.

Responsibilities:

• Oversee all logistics and processes related to gathering, organizing, and tracking content for an alumni publication with the emphasis on Necrology (obituaries) and Class Notes, and to include updates/highlights related to fundraising initiatives and events
• Work with alumni volunteers – necrology writers, class presidents, and class correspondents – to obtain related content for the publication
• Work with Advancement colleagues and stakeholders to acquire and prioritize content from their individual program areas
• Manage a team of student interns, including writing job descriptions, recruiting, hiring, training, and scheduling
• Coordinate and organize submissions from all contributors – confirm spellings of names and class years using the College’s alumni database, verify questionable information, and perform general editing and proofreading
• Respond to general inquiries from alumni who call with promotions-related questions or post inquiries online, provide guidance as needed, or direct them to the proper person for assistance
• Work with the Advancement Promotions team to ensure all standard review processes are followed  
• With the Advancement Promotions team, assist in developing copy for Advancement initiatives
• Become fluent with Associated Press and Hamilton College style guidelines
• Provide budget estimates and track expenses
• As project manager, ensure all deadlines are met
• Other duties as assigned

• Bachelor’s degree or equivalent combination of education and professional work experience.
• Demonstrated success in project management or relevant field.

Knowledge, Skills & Abilities:

• Exceptional interpersonal skills and the ability to work with a wide range of personalities
• Strong oral and written communication skills
• Must have knowledge of promotion concepts and experience implementing integrated promotion initiatives
• Must be able to prioritize duties and meet deadlines
• Commitment to equity - has developed or worked with initiatives that serve underrepresented groups.
• Desire to work collaboratively and build productive relationships with colleagues and constituents

Please submit cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled.