Director of Admissions
The Illinois Mathematics and Science Academy® (IMSA) is seeking applicants for the position of Director of Admissions as a member of the Admissions Office. The Director of Admissions’ primary function is to provide overall leadership for student recruitment and selection with responsibility for Academy-wide strategic direction of class composition and Admissions policy. This position is also responsible for Admissions programmatic and budgetary direction. The Director of Admissions reports to and is evaluated by the Chief Strategy Officer.
This position will support IMSA's Diversity Stance by ensuring the delivery of quality, equitable, and inclusive constituent-centered support while promoting and maintaining an inclusive work environment and culture that embraces the diversity of people and perspectives collaborating at IMSA to ignite and nurture creative, ethical, scientific minds that advance the human condition.
***Currenly, most operations at IMSA are remote, the duties of this position included, due to the Covid-19 pandemic. There is an anticipated return to campus in the coming months once it is deemed safe for staff and students.
Manage and Develop the Admissions Department (internally and externally) through an equity lens
- Lead the development and implementation of admission strategies, policies, procedures and evaluations
- Analyze current and historical admissions results and trends within the State and with competitors to develop and implement strategies to realize enrollment goals
- Analyze annual activity and plan future recruitment initiatives based on review of application data and needs of the State
- Engage in continuous professional development and provide opportunities for the Admissions team to stay abreast of college and high school admissions trends, marketing trends, and develop leadership and equity skills
- The Admissions Team, including three Admissions Counselors and one Administrative Assistant as direct reports
- Actively coach the team in working to reach their individual and team goals, an equity centered focus and implementation, and continually assess individual and collective development
- Train and implement processes and practices to help the department be efficient and effective
- Inspire the team and assess and reassess their skills and where additional training where may be needed
- Coach team members on diversity, equity, and inclusion practices in Admissions, their individual, and collective work and responsibilities
- Assess the individual and team work and dynamics on a regular basis
Collaborate with cross functional teams across the Academy
- Work directly with the Director of PROMISE to give support, align on strategy, and implementation efforts connected to the Admissions department.
- Work directly with the Director of Diversity, Equity, and Inclusion to align, realign, and update Admissions Department processes, policies, and practices to reflect the Academy’s Equity and Excellence plan
- Collect information on how the Academy is viewed in the community, through ongoing surveys to prospective parents, conversations with parents, students and work with the Office of Institutional Research to analyze other Admissions factors
- Collaborate with the Office of Public Affairs to provide vision and strategy for messaging and marketing initiatives.
- Collaborate with the Office of Student Affairs and the Principal’s Office on recruitment strategies, retention efforts, and placement testing
- Set annual enrollment and admission goals, in collaboration with the Chief Strategy Officer, and in accordance with the Academy’s mission to promote diversity, equity, and inclusion in enrollment and retention
- Create Strategic plan for the Admissions Department, aligning with the vision and goals of the Academy under the leadership of the President
- Annual recruitment plan for internal use, that aligns with the vision and goals of the Academy
- Outreach plan for internal use, that aligns with the vision and goals for the Academy
- Develop and monitor the Admissions Office budget
- Represent the Academy and serve as the Admissions representative of the school to the school and broader community and with prospective families while communicating and advancing the mission, and commitment to equity and excellence
- Maintains and enhances the Academy’s good standing in relevant professional organizations, networking and coordinating with other diverse organizations, independent schools and STEM schools
- Is an integral leader for the school community and participates in the community life of the school.
- Serve as a member of the Senior Leadership Team, attend meetings, and fully participate in the responsibilities, while serving as a leader for the Academy
Lead and Coordinate
- Recruitment process, including the Review Committee and Selection ensuring the annual process, while assessing and debriefing on an annual basis
- Coordinate systematic and efficient handling of applications through the Admissions team and the use of technology
- Engage, establish relationships, and inform prospective parents and students about the Academy and the benefits individually and collectively
- Create and cultivate intentional relationships with Alumni, community members, organizations, schools, and entities to advance the work of the Academy and to help close the opportunity gap for historically represented communities and access to the Academy
- Inspire the community to actively participate in admissions events
- Establish and maintain positive relationships with area educational constituencies including local, state, regional, national, and international groups
Other duties as assigned.
The required skills and experience for this position include, but are not necessarily limited to:
- Master’s degree required; Advanced degree in Education, Counseling, Business Management or Marketing/Communications preferred.
- Six years of progressive and successful admission experience.
- Experience in college/high school admissions required.
- Experience working with students/families from historically underrepresented communities.
- Three years supervisory and budgetary experience.
- Excellent communication skills (verbal and written), critical thinking, and diversity/equity/inclusion experience.
- Exceptional organizational, project management, program management, innovative capabilities, and leadership development experience.
- Experience in strategic enrollment planning and evaluating recruitment efforts; ability to use data and information effectively in planning and decision-making.
- Experience working in a cross functional capacity
- Knowledge of and experience with current and innovative technology used in recruitment and application processing.
- Strong skills in being a visionary, detail oriented, critical thinking
- Strong skills in the use of technology-based information systems using tools such as Excel, PowerPoint, Adobe, Salesforce, and various web, email and social media platforms.
- Ability to travel (valid driver’s license is required) and work evenings and weekends.
- Bi-lingual, Spanish
- Experience working with a state institution
- National recruitment
- Salesforce certified
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. This role generally requires mobility, written and verbal communication, hearing and visual capabilities. However, reasonable accommodations, including assistive technology, may be made to enable qualified individuals with disabilities to perform such requirements.
The Illinois Mathematics and Science Academy is an Equal Employment Opportunity Employer providing equal employment opportunities without regard to race, color, sex, sexual orientation, age, religion, or national origin. This policy also includes the handicapped and all disabled Vietnam era veterans. IMSA utilizes only job-related criteria in making decisions concerning applicants and employees.