Finance/Data Manager, Niner University Elementary
- Employer
- The University of North Carolina at Charlotte
- Location
- Cato College of Education
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
All Candidates
Employment Type:Time Limited - Full-time
If time-limited, note appointment end date:06/30/2025
Hours per week:40
Months per year:12
Position Number:002024
NC Salary Grade Equivalency:63
Classification Title:Business Services Coordinator - Contributing
Working Title:Finance/Data Manager, Niner University Elementary
Salary Range:$36,041 - $43,595
Anticipate Hiring Range:$36,041 - $43,595
FLSA Status:Non Exempt
Division:Academic Affairs
Department:College of Education (Col)
Work Unit:Lab School
Work Schedule:8:00 am – 5:00 pm, Monday – Friday; may change slightly when school opens in August 2020.
Primary Purpose of Position:The purpose of the Finance/Data Manager position is to provide financial, attendance, and records management at UNC Charlotte’s lab school, Niner University Elementary.
Minimum Education/Experience:Required Minimum Qualifications:
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four-year degree in a related business function; or an equivalent combination of training and experience.
Administrative and Organizational Task:
-Assists the Principal with the operations of Niner University Elementary
-Participates in duties related to the administration of the office, assisting in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms
-Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students
-Maintains such student and financial records and reporting as shall be required
-Maintains daily teacher attendance log and substitute records
-Collects and inputs data to enroll students and manage daily attendance
-Maintains clerical records for school activity accounts and submit monthly summary
-Manages and oversees arrangements for personnel substitutes, including use of automated substitute system, report verification and training on system use
-Maintains all administrative and staff files
-Maintains copier maintenance and monitors staff usage
-Processes attendance and payroll for building staff
-Processes, monitors, and maintains records of the following: purchase orders, field trip requests, timesheets, office equipment maintenance, work orders
-Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school’s point person for articulation and adherence to guidelines
-Assists with safety audits
-Responds to emergencies, such as bomb threats and lock downs
-Insures compliance with federal, state, local and school system rules and regulations.
-Prepares reports, handbooks and agendas.
-Serves as a personal and confidential secretary to the Principal/Director, type letters, memos, and composes correspondence and maintains electronic mail.
Financial Duties:
-Processes supply and equipment purchases, manage vendor contracting, sole source justifications, and bid procedures
-Processes maintenance requests or other facilities management repairs or complete space management updates
-Monitors and reconciles the NUE budget and tracks travel and office expenditures
-Compiles and submits a variety of weekly, monthly and year end reports as required, ensuring accuracy of budget balances.
-Receipts and deposits all monies collected from teachers and club advisors. Maintains and reconciles the general, club and athletic checking accounts.
-Reconciles and inventories all teacher receipt books. Receipts and deposits all monies collected from staff. Makes daily deposit to bank.
Customer Service:
-Answers telephone, routes calls, takes messages, provides routine assistance and information to the caller, logging phone calls as appropriate
-Routes and distributes incoming mail, correspondence, and other material to school staff
-Greet visitors, determine appropriate level of access to the school and maintain visitor log-in records
-Utilizes positive human relation skills to interact with teachers, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate
-Maintains a professional, organized and efficient work flow and atmosphere despite frequent distraction and interruption
-Assists student discipline and/or supervision in building, on field trips or at special events
-Assists and orients substitute teachers and the training and monitoring the work of student assistants
-Provides basic nursing care in the absence of the school nurse, such as administration of prescription medications and first aid
-Initiate position requests or updates and assists with hiring actions, ensure timely and complete performance reviews
-Operates office equipment in performing assigned duties; ensures that necessary repairs are made as needed
-Prepares reports, gathers, assembles and summarizes information and data
-Performs special projects and assignments as requested
-Creates and maintains bulletin boards
-Opens, sorts and distributes incoming mail.
-Trains staff and club advisors for all financial procedures and regulations.
-Maintains proficiency in technology and attend training as required as well as train others.
Office/Administrative experience in a University or school setting
-Experience monitoring and reconciling budgets
-Knowledge of office management systems and procedures
-Excellent time management skills and ability to multitask and prioritize work
Cato College of Education
Posting date:02/26/2021
Closing date:03/11/2021
Special Notes to Applicants:This is a time-limited position that is scheduled to expire on 06/30/2025. Additional funding for this position is anticipated but not guaranteed. If the funding is received then the position will continue until approved funding has been exhausted. If the funding is not received then the position will expire on 06/30/2025.
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
Organization
About Us
UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region.
Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System. A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students. The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.
In fulfilling our mission, we envision a University that promises:
- An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
- A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
- A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
- A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.
To achieve a leadership position in higher education, we will:
- Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
- Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
- Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
- Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
- Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
- Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.
Dual Career
The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations. For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.
Diversity at UNC Charlotte
UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds. All of these identities and experiences enrich the University as a whole. UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.
To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link: https://diversity.uncc.edu/
To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf
Optional text if space allows….
Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.
The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan. At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives. This educational experience cultivates the skills that graduates will need to function adeptly in a global society.
As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:
-
- We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
- We are committed to enhancing opportunities for living, working and learning in a diverse environment
- We are committed to educating our students to interact effectively and respectfully in the global community.
The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity. The seven broad objectives of the Diversity Plan are:
1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.
2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.
3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.
4: Increase the representation of staff from underrepresented groups.
5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.
6: Develop external relationships with the community to enhance diversity on and off campus.
7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.
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