Financial Aid Supervisor
Financial Aid Supervisor
Kern Community College District
Position Number: 03239
Posting Date: 02/25/2021
Position Closing Date:
Initial Screening Date: 03/12/2021
Open Until Filled: Yes
Position Type: Management
Work Week: 40 hours per week, 12 month position
Minimum Salary: 54,804.52 annually
Maximum Salary: 71,908.28 annually
Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).
In addition, employees have the option to purchase:
- Flex 125
- AFLAC Policy
- Supplemental voluntary life insurance
- 403b Tax Shelter Annuity
All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.
College/Site: Bakersfield College
Location: BC-Main Campus
Under general direction of the Director of Financial Aid & Scholarships or assigned Administrator, the Supervisor will oversee reconciliation and technology processes with the following major responsibilities: supervise, assign, review, and participate in the work of staff responsible for financial aid processes; maintain fund control records in accordance with funding level limitations; provide insight and leadership regarding various functions of compliance review, communications, systems review, and budget assessment; perform a variety of technical and complex financial aid duties including interviewing students and assisting in making determination regarding student financial aid and work study program eligibility and award levels; assist students in the interpretation of financial aid regulations and program policies.
Examples of Duties:
- Supervise assigned staff including the assignment of duties and responsibilities; monitor and review work activities; identify training needs and develop and implement training plans as appropriate; evaluate the performance and participate in the screening and selection process of assigned staff.
- Participate in the planning, development, and management of the budget; provide insight to leadership regarding various functions of compliance review, communications, systems review, and state and federal budget assessment.
- Maintains knowledge of relevant and current State, federal, and district policies and regulations, and assures that office operations and personnel are in compliance.
- Oversee grant programs on a campus; award, disburse and reconcile program funds based on established program guidelines; assure proper steps and analyses are performed and documented for each student.
- Work with the Business Services and District Information Technology to ensure proper fund management and disbursement as well as accurate and timely exchange of information between school information systems.
- Coordinate internal reconciliation efforts and report to reviewing entities such as auditors, program reviewers, CAL Grant, PELL, Loans and state funds.
- Create and maintain financial aid recipient files; maintain financial aid records and prepare financial aid reports for various grant and loan disbursements; revise budgets and awards as necessary to prevent over spending of awards
- Plan and schedule staff to assure coverage in accordance with applicable regulations and efficient use of personnel.
- Prepare detailed reports as required; develop and generate statistical data and reports related to various programs supervised.
- Perform the most technical and complex tasks of the work unit; may perform intake and registration tasks.
- Attend and participate in professional group meetings; maintain awareness of trends and developments in the field of financial aid; incorporate new developments as appropriate.
- Perform related duties as assigned
Education and Experience:
Any combination equivalent to:
A Bachelor’s degree from an accredited college or university with major course work in Business or other related field AND three (3) years of related experience.
Associate degree from an accredited college/university AND five (5) years of related experience. Two years of demonstrated experience providing lead direction to lower level staff.
Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.
Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Knowledge and Abilities:
- Federal and State rules and regulations pertaining to the financial aid
application process and eligibility.
- Various financial aid programs and related regulations.
- Principles of supervision, training, and performance evaluation.
- Basic principles and practices of budget preparation and administration.
- Principles and procedures of record keeping.
- Principles of business letter writing and basic report preparation.
- Office procedures, methods, and equipment including computers and applicable software applications.
- Pertinent federal, state, and local laws, codes, and regulations.
- Interpret, apply, and ensure compliance with applicable federal and state rules and regulations.
- Explain complex regulations and requirements of various financial aid programs.
- Maintain a satisfactory level of progress toward the Professional Development requirement for the purpose of training staff and high school counselors.
*Train, supervise, and evaluate personnel.
- Exercise leadership and maintain good working relationships with faculty, students, and staff.
- Effectively communicate orally and in writing.
- Oversee the preparation and presentation of workshops.
- Establish and maintain cooperative and effective working relationships with others.
- Effectively work within a system of participatory governance.
- Facilitate change in a productive and positive manner.
- Foster teamwork and to establish consensus.
- Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of students and personnel, including those with physical or learning disabilities.
Salary Grade: A
Special Instructions to Applicants:
First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on March 12, 2021 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packet must include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of six (6) professional references - Listed on application form
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
EEO Plan 2018-2021
Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
Discrimination Free Work Environment
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
All applicants must apply online at https://careers.kccd.edu/postings/14871. Emails will not be accepted.
As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.
Copyright ©2017 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency