S05762P

Personnel & Payroll (P&P) Sr. Business Partner

Franklin-Deans Business Office

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

The Franklin College of Arts and Sciences Business Office supports that College’s highest priorities by providing professional, responsive and innovative service. By partnering with various central departments as well as other Franklin College administrative groups, the Business Office develops and maintains the Franklin College budget, provides oversight, management and guidance on all business functions, and strives to find effective and creative solutions to support the College’s short- and long-term strategic plans.

External

TRS or ORP

Employee

Benefits Eligible

Full Time

M-F, 8-5

Commensurate with Experience

02/25/2021

No

03/15/2021

04/01/2021

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

HR/EEO/OD Professional

Exempt

1.0

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

The Personnel and Payroll (P&P) Team provides operational support to units in the areas of personnel and payroll by processing actions using appropriate systems such as UGAJobs and USGConnect. Coordinates the entry and validation of employee changes including position creation and management, onboarding (transition from UGAJobs to HCM) and ensuring that employees are compensated for the correct amount on the correct chart string on a timely basis. The P&P team will be available for policy consultation and will work closely with Franklin HR and Faculty Affairs.

• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
• Demonstrated coordination of managing multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines
• Act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation
• Advanced knowledge of Microsoft Excel, pivot charts and tables
• Strong analytical and problem-solving skills
• Experience supervising professional staff
• Solid knowledge of processes, protocols and procedures with a focus on personnel/position management and payroll accounting.
• Demonstrated forming action plans and independently make decisions.
• Experience coordinating multiple projects, and adapting programmatic objectives to changes.
• Knowledge of position management and payroll related to various employee types including but not limited to faculty, staff, graduate students, temporary/limited term faculty, hourly employees, and work study students.

Sitting, bending, stooping, pushing, pulling; spending long periods of time at a computer.

No

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Personnel Management/Training:
•Manage the Personnel and Payroll Team (P&P), which will include 2 Personnel Business Partners and 4 Payroll Business Partner positions
•Provide positive leadership and supervision to staff that inspires teamwork, service and a productive work environment
•Analyze, evaluate, and improve P&P Team procedures and practices
•Prepares process maps and supporting documentation to improve business operations
•Training and Assessment
oConduct performance reviews; Oversee professional development and mentorship
oIdentify training needs within P&P Team
oBuild monthly, quarterly and annual training program(s)
oPlan and implement training programs
Prepare and deliver training courses in various formats using relevant training materials such as text, handouts, class exercises
Bring guest presenters if necessary
oTrack employee success and progress
oSupport the ongoing development and implementation of comprehensive outcomes assessment programs for all the FCBO that support the goals the college’s and university’s strategic plan

40

Personnel Management:
•Creation of faculty, staff, graduate student, hourly and temporary positions in UGAJobs to be reviewed and approved by Franklin HR or Faculty Affairs team.
•Verification of funding prior to position creation
•Document any term limits on funding in position
•Serve as applicant manager for direct hire searches. Applicant manager for open searches would reside in the departments.
•Process hiring proposals for faculty, staff, graduate student, hourly and temporary positions to be reviewed and approved by the Franklin HR or Faculty Affairs team.
•Document Franklin commitments in the commitment tracking tool
•Set up position funding in HCM
•Process any needed visa or immigration documents for new or existing employees
•Processes reports to changes in UGAJobs for faculty, staff, graduate student, hourly and temporary positions. Carbon copy to Franklin HR and Faculty Affairs team.

25

Payroll Management:
•Processing all HCM actions including:
Position funding changes
Supplement requests
Terminations
Adhoc salary adjustments
Time and Labor assignments
Express Direct Retros
oProcess faculty summer pay
oMonitor suspense and invalid funding reports. Work with FAST/REST to make necessary changes.
oCoordinate after the fact approvals of bi-weekly hours.
oProcess overpayments and off-cycle check requests
oAssist FAST team with monthly and bi-weekly payroll validations

25

Approvals and Compliance:
•Serve as departmental approver in UGAJobs (personnel) and HCM systems (payroll) for departments in assigned cluster
•Ensure compliance with UGA processes and standards
•Performs random audits of the processes and procedures within the P&P team and the FCCBSC

10