Program Coordinator

Location
Main Campus (Gainesville, FL)
Posted
Feb 26, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515909
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Communications/Public Relations/Marketing, Office/Clerical
Department:72010000 - SBVDR-PROGRAM ADMINISTRATION

Classification Title:

Marketing & Communications Specialist/Program Coordinator

Job Description:

Marketing and Communications

• Develop, implement, and manage a marketing and communications plan utilizing various mediums including newsletter, social media, website, magazine, and events, to effectively reach relevant market segments regarding SBSD programs and services

• Develop original content and locate appropriate content for utilization in various mediums that delivers appropriate messaging related to SBSD programs and services

• Plan and implement outreach activities for SBSD programs and initiatives for internal UF departments and external businesses, agencies, and other stakeholders

• Work with key UF stakeholders to ensure effective outreach, including marketing and communications, to small and diverse businesses regarding available procurement and contracting opportunities at UF including ITN’s and RFP’s

Program Development/Program Support

• Responsible for coordination and management of department program initiatives including events, workshops, and fairs.

• Support current business and partner relationships and assist in establishing new partnerships with internal and external customers for purposes of promoting and advancing small business and supplier diversity initiatives

Internal Institutional Focus

• Plan, coordinate, and conduct activities for UF departments and academic units focused on building and maintaining effective relationships and collaborations that promote awareness and utilization of small and diverse businesses; collaborate with department staff to identify opportunities for small and diverse businesses to support the operational needs of departments and academic units

• Ensure goals and objectives of SBSD and the university are communicated to staff of UF academic and administrative departments regarding small and diverse business utilization; develop and conduct trainings on small and diverse business utilization for UF staff

• Identify internal strategic partners for various department initiatives and programming; develop and manage relationships with key university departments and academic units including Procurement, Facilities, [Planning, Design, and Construction], and research units to support the needs of the departments and academic units relative to small business utilization and supplier diversity

External Focus

• Responsible for developing and implementing programs and services designed to increase awareness, attract, inform, and educate small and diverse business owners for purposes of facilitating increased participation in available procurement opportunities at UF

• Establish and maintain effective relationships, collaborations, and communications with small and diverse businesses; identify opportunities, barriers, and other needs of small and diverse businesses relative to their successful participation in procurement opportunities

• Identify external strategic partners for various department initiatives and programming

• Provide support and assistance to firms for their subcontractor outreach efforts

Reporting and Compliance

• Manage supplier diversity metrics tracking and reporting to measure program success and to identify areas of non-compliance or deficiencies

• Prepare reports of supplier diversity metrics as directed; review and analyze data; present recommendations based on findings

A criminal background will be conducted.

Normal work hours are 8:00am - 5:00pm Monday - Friday.

Expected Salary:

$38,900 or commensurate with experience

Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an associate's degree and five years of relevant experience.

Preferred Qualifications:

• Demonstrated communication skills (verbal and written) including proficiency and excellence in writing and editing

• Demonstrated proficiency with computers and relevant software applications including databases, websites, and creation software for newsletters and other tools

• Demonstrated proficiency in social media platforms

• Demonstrated proficiency in print-related applications and techniques including knowledge of and experience in pre-press production requirements

• Excellent interpersonal skills, i.e., approachability, excellent communicator, and relationship builder

• Knowledge of small business and supplier diversity issues in higher education, particularly demonstrated knowledge and experience in diversity and equity issues in procurement, contracts, business partnerships, or similar areas

• Demonstrated planning and organization skills

• Demonstrated ability to analyze and interpret data and recommend and implement solutions based on findings

• Ability to work as part of a team in a multi-cultural environment

• Demonstrated ability to handle multiple projects or tasks simultaneously

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

No

Advertised: 24 Feb 2021 Eastern Standard Time
Applications close: 24 Mar 2021 Eastern Daylight Time

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