Feb 26, 2021
Administrative Jobs
Student Affairs, Career Services
Employment Type
Full Time
Institution Type
Four-Year Institution
Location: Rolla
Full/Part Time: Full-Time
Job ID: 35757
Hiring Department Human Resources Application DeadlineOpen Until Filled Full Time/Part TimeFull Time, Benefit Eligible Salary$18.00-$19.00/hourJob Description

Basic Function & Responsibilities:

The Academic Employment Specialist provides support to the Academic Talent Acquisition Consultant and academic departments by performing search and employment-related duties. Responsibilities include placing on-line job postings for vacancies, managing applicant flow and screening, extending job offers, and completing verification and onboarding processes (employment eligibility, background screenings, pre-boarding, and hire completion). The Academic Employment Specialist will maintain a thorough understanding of academic hiring, policies, and procedures, and will rely on experience, judgment, and precedents to advise departments according to academic hiring procedures and the needs of the departments. As a member of the Human Resources team, the Specialist will participate in meetings and perform additional duties as assigned.

Job Functions:

Process vacancies to include reviewing, editing, and approving academic job openings for posting to the University’s career site, predefined outside recruiting sources, and additional sites as requested. Provide guidance and advice to academic departments when completing faculty hiring approval forms and training on related HRIS processes, when requested. Interact with applicants and potential applicants through phone calls, emails, office appointments, and walk-ins.

Communicate and coordinate with departments regarding the status of searches, as assigned. Provide information on policies and procedures regarding academic hiring and university collected rules and regulations. Create appropriate queries, spreadsheets, and reports to provide departments administration with new hire academic faculty information prior to actual start dates. Prepare material for short listing and interviews ensuring that managers receive accurate and timely information.

Perform duties related to the hiring and onboarding of new employees including preparing offers, analyzing compensation data, checking references, uploading documentation into PeopleSoft HRIS software, and assisting employees with the completion of onboarding steps. This includes reviewing job offers in eRecruit, assuring appropriate approvals have been obtained, and distributing the final offer to the chosen candidate. Meet with academic new hires to obtain required documentation and any additional signatures on required forms. Relay or answer questions that may arise regarding the details of the offer.

Liaison with necessary parties regarding sponsorship requests. At the appropriate post-offer stages in the recruit process, determine candidates’ employment eligibility and relay information to departments and candidates regarding procedures for obtaining visas, when required by candidate.

Review and process requests for changes to current academic employee records including job changes, status changes, campus location code information, etc., as it relates to the full life cycle of an employee. Review and alert the department and/or dean of any recognized potential problems in processing biweekly and monthly academic faculty hires, job changes, and extra compensation e-forms.

Develop and manage relationships with UM System Staff, search partners, vendors, peer institutions and appropriate associations and consortiums. Serve as member of UM HR Recruit Status Team.

Communicate and provide back up to other HR professionals on the team. Participate in meetings, assist as requested in areas other than recruitment as requested.

Other projects or duties as assigned.

Minimum Qualifications

  • An Associate’s degree or an equivalent combination of education and experience
  • At least 1 year of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

  • Two years Human Resources support experience preferably in a recruitment setting
  • Experience in higher education, preferably in an academic department
  • Experience with Microsoft Office skills, especially Excel; familiarity with PeopleSoft preferred
  • Strong written and verbal communication skills
  • Self-starter who can prioritize multiple work streams and manage time efficiently

The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.

Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

All job offers are contingent upon successful completion of a criminal background check.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.

Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.


To read more about Equal Employment Opportunity (EEO) please use the following links: