University of California Irvine

PROGRAM ASSISTANT


Updated: Feb 24, 2021
Location: UC Irvine Campus
Job Type:
Department: MERAGE/FULLY-EMPLOYED MBA

Job Opening ID: 15811

Reports To: Associate Director, FEMBA Program,

Working Title: Program Assistant

Department: Merage/Fully-Employed MBA

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004723

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 9-6, M-F

Employee Class: Limited

Position Summary:

The Paul Merage School of Business at UC Irvine offers three dynamic MBA programs - plus PhD, specialty masters and undergraduate business degrees - that prepare business leaders for our digitally driven world. Through our programs, students acquire the exceptional ability to grow their organizations through strategic innovation, analytical decision-making, digital information technology and collaborative execution. While the Merage School is relatively young, it has quickly grown to rank consistently among the top five percent of all business programs worldwide through exceptional student recruitment, world-class faculty, a strong alumni network and close relationships with both individual business executives and global corporations. The Fully Employed MBA (FEMBA) program is a part-time program ideal for early to mid-career professionals and managers seeking to advance or redirect their careers or achieve entrepreneurial goals. The FEMBA program office includes recruitment and admissions, and program services. The FEMBA program services team is responsible for delivering academic advising and program planning to a diverse student population of working professionals.

Under the supervision of the Associate Director, FEMBA Program, the Program Assistant is a member of the Program Services professional staff responsible for delivering outstanding support and delivery of services for the Fully Employed MBA programs. Ensures that student questions, concerns, and requests are addressed in a timely manner. Ensures that the Associate Director and Executive Director are aware of student concerns; involve them as necessary and appropriate in resolution. In collaboration with other staff, responsible for supporting delivery of offsite admissions events, residentials, orientations, banquets, catering, graduation and other events and co-curricular activities. Must have outstanding communication and service skills to support experienced mid- to senior-level professional MBA students and faculty.

Compensation Range:

Hourly: $20.73

Department Website:

http://merage.uci.edu

Required:

Bachelor's degree or comparable work experience.

Strong interpersonal and communication skills and service-first mindset for interacting with students, faculty, staff and outside contacts. Ability to work as a team player in a collaborative environment, providing constructive contributions, information, and backup to enable effective and efficient delivery of service. Demonstrated skill in evaluating information, problems and situations to: define the problem, identify relevant factors and concerns, recognize alternatives, formulate solutions, and initiate plan of action. Demonstrated ability to work well with co-workers, managers, and customers or students. Skill in managing time and setting priorities in an environment of frequent interruptions and distractions. Skill in working independently and following through on assignments with minimal direction. Ability to use initiative and discretion in dealing with students and prospective students. Ability to work with students, faculty, and staff in a tactful and productive manner. Ability to make independent decisions and take appropriate action. Working knowledge of personal computers, such as IBM PC. Working knowledge of programs such as Microsoft Word, PowerPoint or Excel, and other data base programs.

Preferred:

Skill in writing concise, logical, grammatically correct analytical reports, factual memos and correspondence. Demonstrated skill or related experience with providing counseling and advice on various subjects. Will Train: Experience working with professional students in an advising, counseling or similar environment. Knowledge of University Policies and Procedures, UCI academic and student support services, Academic Senate Rules and Regulations, Family Rights Privacy Act. Knowledge of Merage School policies and MBA program requirements.

Special Conditions Required:

Monday-Friday, 9:00 AM to 6:00 PM. Frequent nights, weekends and some offsite 4-7 day residentials, as required.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.


To apply, visit https://careersucirvine.ttcportals.com/jobs/6354307-program-assistant





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