Career Navigator

Job description

TITLE: Career Navigator 

DEPARTMENT: Career and Professional Development   

REPORTS TO: Associate Director of Career and Professional Development 


EMPLOYMENT STATUS: Full-Time                                            

EMPLOYMENT CLASSIFICATION: Non-exempt                                            


PRINCIPAL PURPOSE OF JOB: The Career and Professional Development Center provides consultation for academic, personal, social, and vocational development to assist students in analyzing interests, aptitudes, personality traits, values, attitudes, and desired lifestyles for suitable employment and educational opportunities. The office provides support for faculty, staff, and administration on employment trends, standards, and requirements that adhere to local, state, and national guidelines.



  • Present a professional, helpful atmosphere and positive attitude for students, faculty, staff, visitors, and callers
  • Provide customer service by greeting students and visitors, answering incoming calls, and provide appropriate information and successful resolution of routine administrative issues relative to the career center
  • Provide administrative support to the center, including the maintenance calendars, collection and compilation of data, preparation of correspondence and other materials, operation of standard office equipment, supply ordering and inventory, as well as the processing of requisitions, invoices, and other requests
  • Track program expenditures and maintain budgets using Microsoft Office Programs
  • Maintain up-to-date knowledge of University procedures and regulations as they pertain to college policies and grant operations
  • Handle university, employer, and student requests for information and data
  • Prepare written responses to routine inquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Advise and assist students on employment and internship searches, resume writing, and interviewing skills
  • Record, compile, transcribe and distribute minutes of meetings
  • Track employer payments for university events
  • Advise undergraduate students both virtually, individually, and in groups on career options 
  • Operate our career management portal, other software, and platforms
  • Guide students in developing resumes, cover letters, emails, and other business-related documents to include technology programs to assist (i.e., Quinncia, etc.)
  • Collect and analyze pertinent data related to career advising, teaching, and retention of students participating in targeted career planning programs and services for the department's annual report.
  • Participate in various team projects at the university career center
  • Prepare monthly and quarterly departmental reports
  • Other duties as assigned by the Associate Vice President of Career Services and the Associate Director of Career and Professional Development


    Education/Experience: Bachelor's degree in higher education administration or related field. 


  • Ability to effectively advise college students in areas of career planning and academic development
  • Excellent communication, presentation, and organizational skills
  • Ability to exercise independent judgment
  • Ability to create, compose, and edit written materials
  • Ability to develop and maintain recordkeeping systems and procedures
  • Ability to gather data, compile information, and prepare reports
  • Ability to resolve student, faculty, staff, and employer complaints and concerns
  • Must be adept at consistently multitasking while accurately attending to detail
  • Exceptional time management skills
  • Exhibit a motivated/enthusiastic work style
  • Ability to work independently and in a team environment
  • Ability to work nontraditional work hours, including evenings, holidays, or weekends
  • Travel may be necessary with occasional overnight stays for training, professional development,
  • conferences, etc.
  • Excellent oral, written, and communication skills; i.e., the ability to communicate effectively
  • verbally and through written correspondence as well as in communicating with individuals in one-on-one situations 
  • Ability to maintain the confidentiality of employer and student records and information
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range
  • of constancies in a diverse community


    This position does not have supervisory responsibility  


  • Work is typically performed in a typical interior/office work environment
  • Minimal physical effort required
  • No or very limited exposure to physical risk
  • Limited travel only; occasional errands around campus and town

  • KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. 




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    Job No:
    Posted: 2/25/2021
    Application Due: 8/24/2021
    Work Type: Full Time