Director of Materials Management
- Employer
- The University of North Carolina at Charlotte
- Location
- Reese
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
000548
Vacancy Open to:All Candidates
Working Title:Director of Materials Management
Position Designation:EHRA Non-Faculty
Employment Type:Permanent - Full-time
Months per Year:12
Work Schedule:Monday-Friday, 8-5
Hours per week:40
FLSA Status:Exempt
Division:Business Affairs
Department:Financial Services (Adm)
Work Location:Reese
Salary Range:$100,000 - $115,000
Primary Purpose of Department:Financial Services at UNC Charlotte was established to provide central accounting and budgeting services for the University and its affiliated entities (foundations, other related organizations, etc.). The departments within Financial Services are Budget Office, Controller’s Office, Materials Management (including Purchasing and Receiving & Stores), and Treasury Services.
Primary Purpose of Position:This position is responsible for overall management of the procurement process on the campus. The departments include Purchasing and Receiving & Stores. These functions are to serve as a reliable and complete resource for all University departmental users from the conception of a need through the actual activation of the equipment or service. The position must facilitate the timely and economical acquisition of essential goods and services required to support the educational process in accordance with established University Policies, State Statutes, and the general principles of good administrative practices. The position must assure that material pieces of equipment are properly accounted for and controlled through accurate records and regular physical inventories. In addition, the position must ensure that equipment and materials are properly disposed of in accordance with applicable State of North Carolina requirements once they have reached the end of their useful life.
Summary of Position Responsibilities:The position oversees the procurement of all equipment, services, and supplies for the University. The office is delegated authority by the NC Division of Purchase & Contract and the UNC Board of Governors to process procurements up to $500,000. Requirements in excess of that amount must be fully described and packaged for bidding by the NC Purchase & Contract Division. All procurement activities must be performed in accordance with the requirements of a number of University Policies, State Statutes, the North Carolina Administrative Code, and the State Purchasing Manual. The Director must possess a thorough knowledge of these documents in order to serve as a resource person for both the buyers in Purchasing and end users on campus. The Director must give guidance in determining needs as well as ensuring that proper format, routing, and approvals are obtained to meet requirement of State offices, primarily Purchase and Contract Division of the Department of Administration. The position reviews transactions that are processed, analyzing to determine possible areas for cost savings and improved services as well as policy compliance.
The Director is responsible for regularly reviewing internal purchasing procedures in order to propose any changes necessary to keep them current. The position is also responsible for preparing all continuation, change budget submissions, and special funding requests for Materials Management. In addition, the Director also oversees the preparation of numerous special reports as requested by University administration or State offices. These include Historically Underutilized Business quarterly submissions, annual reports on procurement of recycled items, evaluations of increases in the purchasing benchmarks, etc.
The Director serves as the contact for all external reviews of the department including the procurement audit performed by the Purchase and Contract Division of the Department of Administration and information requests from the State Auditors.
The position reviews, approves, and coordinates training for all requests to utilize the electronic requisitioning capabilities of 49er Mart (the Jaggaer purchasing software). The Director reviews and codes all applications of vendors interested in doing business with the University. The position also serves as the first respondent on behalf of the University in any protest proceeding.
The Purchasing Department handles repair and renovation construction projects up to $300,000 following procedures prescribed by the Office of State Property and Construction. The Director serves as a resource in the preparation and award of these contracts. On major capital building projects, all of the movable equipment must be acquired by Purchasing. Often, other items such as carpet are also pulled from the building’s general contract and routed through Purchasing for acquisition in order to produce additional savings. The Director handles most of these requirements directly. The position must work with building committees, interested faculty, department heads, deans, vice chancellors, facilities management personnel, and state officials in ensuring that these needs are properly met.
Receiving & Stores
Receiving & Stores serves as a bulk procurement facility for products used regularly by a number of different departments. This service is especially important when state contracts require the purchase of goods from non-local sources, thus making availability a problem. The items currently handled through Stores include general office supplies (prime vendor contract arrangement), office furniture, toner, and paper products. The Director must constantly review items being procured through the Purchasing Department to identify products that would be appropriate to add to this mix. The position must also be aware of current market conditions that should alter the mix or method of acquisition. The Director develops the budget and future sales projections for this auxiliary operation with input from the Warehouse Manager.
The Director is also responsible for proper receipt and redelivery of all bulky goods procured by the campus, and for proper documentation of receipt of all goods and services acquired by the campus, including those shipped via priority handlers directly to the end user departments. The position prepares continuation budgets and special funding requests to support the operation of the Receiving & Stores. The Director also reviews, approves, and coordinates training in all requests by individual departments to utilize electronic capabilities for recording receipt of merchandise.
The Director must ensure the proper inventory of all material assets in excess of $5,000 on an annual basis in accordance with University policy. The Director is responsible for establishing and maintaining a framework for submitting annual reports to internal and state auditors regarding additions to/deletions from and dollar status of the fixed asset system. The Director must also establish systems to ensure that material and equipment items are properly disposed of at the end of their useful lives. Resources must be provided to pick up, store, process sale bid paperwork, and effect valid disposition of all surplus items.
Listed below are specific examples that reflect these administrative responsibilities and duties that characterize active, continuing involvement in formulating, interpreting and implementing institutional policy as it relates to the mission of the institution and to the position’s area(s) of responsibility.
1.Establishment and review of departmental goals and objectives.
2.Selection, appraisal, training, counseling, and discipline of employees.
3.Training of using departments with regard to proper procurement procedures.
4.Evaluation of success of programs and progress toward goals and objectives. This includes the necessity of communication with users of services and University administrators.
5.Review of contract documents for licenses, goods, and services required by the University. These are reviewed with the University Attorney where appropriate, and the documents are prepared for signature by the Vice Chancellor or the Associate Vice Chancellor for Finance.
6.Identify and implement new programs to enhance Materials Management’s service to the University.
The Director of Materials Management is expected to have a Bachelor’s Degree in a relevant discipline with at least ten years of experience in increasingly responsible related positions and a minimum of five years of senior administrative experience in procurement and warehouse operations, preferably in a university or not-for-profit environment. Demonstrated ability to successfully manage and develop staff, to work collaboratively with multiple constituents, to represent the fiscal affairs operations broadly across the University; superior interpersonal and communication skills and the ability to think creatively, strategically, and pro-actively. Experience with Banner Financial Systems and Jaggaer Contract Management software is desirable.
Preferred Education, Knowledge, Skills and Experience:A Master’s Degree in a relevant discipline is preferred.
Experience with North Carolina purchasing requirements and/or the University of North Carolina System is preferred.
Necessary Certifications/Licenses:N/A
Preferred Certifications/Licenses:CPCM – Certified Professional Contract Manager
CPM – Certified Purchasing Manager
CPPM – Certified Professional Purchasing Manager
CPPO – Certified Public Procurement Officer
Review of applications will begin immediately; for first consideration apply by Feb 28, 2021.
The finalist will be subject to a criminal background check.
02/12/2021
Posting Close Date:02/28/2021
Open Until Filled:No
Proposed Hire Date:04/01/2021
Organization
About Us
UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region.
Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System. A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students. The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.
In fulfilling our mission, we envision a University that promises:
- An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
- A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
- A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
- A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.
To achieve a leadership position in higher education, we will:
- Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
- Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
- Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
- Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
- Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
- Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.
Dual Career
The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations. For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.
Diversity at UNC Charlotte
UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds. All of these identities and experiences enrich the University as a whole. UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.
To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link: https://diversity.uncc.edu/
To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf
Optional text if space allows….
Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.
The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan. At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives. This educational experience cultivates the skills that graduates will need to function adeptly in a global society.
As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:
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- We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
- We are committed to enhancing opportunities for living, working and learning in a diverse environment
- We are committed to educating our students to interact effectively and respectfully in the global community.
The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity. The seven broad objectives of the Diversity Plan are:
1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.
2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.
3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.
4: Increase the representation of staff from underrepresented groups.
5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.
6: Develop external relationships with the community to enhance diversity on and off campus.
7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.
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