LDC Grants Coordinator

Job description

Job location: 3600 Market-Linguistic Data Consortium

Employment Type: Full-time
Posted data: 2021-02-23
Req: JR00018279
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

LDC Grants Coordinator

Job Profile Title

Grants Coordinator B

Job Description Summary

Under general direction of the LDC Business Manager this position will provide Linguistic Data Consortium (LDC) with administrative and financial coordination of grants and contracts ($8-10 mil) including proposal, pre-award, post-award and close-out responsibilities.

Job Description


Grants coordinator will assist LDC PIs and senior staff with proposal development, budget development and related pre-award issues for a diverse sponsor portfolio; update biosketches, other current and pending support documentation, enter data in PD and sponsors’ systems.

Grants coordinator will be responsible for the following post-award functions: review AIS for accuracy, setup subaccounts, coordinate Subaward creation, amendments and invoicing; manage hiring of hourly-paid research projects staff, update Workday personnel, position and timesheet records; process weekly payroll; maintain and review personnel effort database on monthly basis, review and correct expenditures, reconcile payment and account; produce monthly financial reports for PIs/Project managers, Business manager and specialized reports for LDC sponsors. Monitor and enforce compliance with sponsor guidelines.

Assist with close-out process review and finalize total expenditures to assure allowability and compliance; make financial adjustments if necessary, maintain documentation to support expenditures; provide close-out reports to PIs.

Act as liaison to Office of Research Services (ORS), other University groups, Subcontractors and Sponsors to resolve non-standard issues requests/needs, provide guidance to LDC and on University and Federal policies, procedures and sponsored program compliance issues.

Other duties include but are not limited to: supervise Business Office Coordinator, generate and maintain internal policy and procedure manual, maintain several department files and databases for audit purpose. Provide cross-functional support and backup for the LDC Business Office.


A Bachelor’s Degree and 2 to 3 years of experience in fiscal operations and/or grants administration or an equivalent combination of experience and education is required. Excellent computer skills, including proficiency in Excel are required. Experience with the University of Pennsylvania financial systems like Business Objects, Workday, PennERA and Ben Financials are strongly preferred. Excellent interpersonal communication and time management skills are required. Successful candidate must be highly motivated, goal oriented, attentive to detail and have a strong work ethic. Strong project-management skills and proven ability to prioritize, set and meet deadlines are required. Ability to work with a diverse set of staff in a very fast-paced environment and the ability to handle confidential information are required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 2/25/2021
Application Due: 4/26/2021
Work Type: Full Time