Executive Associate to the Kummer Institute #00078309
Full/Part Time: Full-Time
Job ID: 35739
Hiring Department Executive Associate to the Kummer Institute Application DeadlineMarch 10, 2021 Full Time/Part TimeFull Time, benefit eligible Salary$53,600 - $60,000/annually Job Description An opportunity to serve as primary point of contact for internal and external constituencies, this position reports directly to the Chief Operating Officer (COO) of the Kummer Institute. The executive associate serves as the primary point of contact for all matters pertaining to the Kummer Institute and as liaison to the foundation and senior institute administration; organizes and coordinates executive outreach and external relations efforts; provides general bookkeeping support including the preparation of expense reports, reconciliation of Kummer Institute accounts and general recording of gifts; and oversee special projects as assigned. Roles and Responsibilities: Completes a broad variety of administrative tasks for the COO including composing and preparing correspondence that is often confidential, and arranging complex and detailed travel plans, itineraries, and agendas. Communicates directly with and on behalf of the COO, and with foundation board members. Assists in the organization and development of presentations to board members, academics, and corporate leaders including some research and data analysis. Provides a bridge for smooth communication between the COO's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior campus and Kummer Institute administration. Successfully completes critical aspects of deliverables with a hand-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the COO's ability to effectively lead the Kummer Institute. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion often with deadline pressures. Serves as point of contact and is charged with keeping current several concurrent projects in a project management software platform. Organizes and executes meetings as is necessary both in person and virtually; confirming attendance, developing and compiling preparatory work; researching and preparing select reports and materials; securing offsite locations; preparing work; researching and preparing select reports and materials; securing offsite locations; preparing virtual meeting space and logistics, preparing and distributing meeting minutes. Serves as point of contact and knowledge with respect to general financial matters of the Kummer Institute. Records expenses, donations, transactions and other financial data in an organized software platform or spreadsheet. Prepares expense reports and reconciles accounts in an accurate and timely manner in accordance with accepted business practices. Minimum QualificationsA Bachelor's degree or an equivalent combination of education and experience and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary. Preferred Qualifications
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
- Proficient in a financial software platform (i.e. QuickBooks or similar)
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, foundation members, external partners and donors
- Expert level written and verbal communication skills
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Maintains an organized, welcoming office environment
- Experienced in program management techniques and software
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
EEO IS THE LAW
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