Project Manager, Finance and Reporting (7376U) - 15544
Project Manager, Finance and Reporting (7376U) - 15544 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: March 9, 2021
Hiring staff will first review applications by 3/19/2021 and applications submitted after this date will be reviewed on a rolling basis.
The Center for Effective Global Action's mission is to improve lives through innovative research that inspires positive social change.
CEGA is a hub for research on global development. Headquartered at the University of California, Berkeley, our large, interdisciplinary network-including a growing number of scholars from low and middle-income countries-identifies and tests innovations designed to reduce poverty and promote development. CEGA researchers use rigorous evaluations, tools from data science, and new measurement technologies to assess the impacts of large-scale social and economic development programs. Through careful matchmaking, competitive grant-making, and research dissemination activities, CEGA ensures that the scientific evidence we produce improves the lives of people living in poverty.
CEGA seeks a motivated Senior Associate or Project Manager to work closely with the Director of Operations in support of the Center's operations. This is a challenging opportunity for professionals who are interested in research administration and global development; have a strong desire to use and deepen skills in project management, reporting and evaluation, and systems that advance financial planning and knowledge sharing; and are energized to contribute to the long-term success of a dynamic organization.
Financial Management and Contract & Grant Administration:
- Liaise with central campus (i.e. SHARE/Sponsored Project Office) and CEGA's program staff to (a) develop complex budgets, (b) disburse funds to researchers through grant competitions, including setting up subawards and other payment mechanisms, and drafting scopes of work, terms/conditions, deliverables, and (c) monitor award spending.
- Determine appropriate payment mechanisms for research grant competitions and other disbursements, during proposal development and program implementation, advise CEGA colleagues on execution, and collaborate with research teams to activate awards.
- Leverage various Berkeley systems and databases (i.e. CalAnswers, CADS, etc.) to conduct complex financial plans and analyses, including payroll planning, projections and spending, grant and year-end reporting.
- Provide technical assistance to CEGA program managers regarding budgeting, financial management, and fund closeouts, ensuring all grant funds are spent appropriately and by the end of their performance period.
- Set up new contracts, grants, and gifts to CEGA.
- Process reimbursements and vendor payments for events and other activities as needed.
- Own administration of CEGA's Salesforce database by developing custom fields, facilitating data entry, building reporting templates, running reports, auditing programs for data quality, and building staff capacity to effectively use the platform.
- Support administration of CEGA's WordPress website, including general project management; recommending, tracking and executing upgrades; liaising with web developers; and providing technical assistance to staff.
- Administer other center-wide information systems, including Slack, Box, Google Drive, and Confluence (where CEGA's intranet is managed).
- Gather, analyze, prepare and summarize reports on center-wide performance, through Monitoring and Evaluation activities, for example: complex financial reports, return on investments, Advisory Board materials, and quarterly portfolio reviews, among others.
- Suggest new evaluation metrics and develop plans to track them.
- Lead ad hoc reporting as necessary to explore trends over time for CEGA programs.
- Manage student funding competitions by drafting RFPs, liaising with internal and external administrators, coordinating peer review, disbursing funding, tracking awardee performance and reporting, and managing invoicing.
- Coordinate CEGA affiliate nominations.
- Function as a resource to help faculty, colleagues, post docs, graduate students, and external vendors successfully engage with Campus administration (SHARE/SPO).
- Contribute to internal CEGA working groups by assisting with goal setting, project management and implementation, and progress reporting.
- Participate in Center-wide activities, including weekly staff meetings, annual staff retreat, major events, maintenance of standard operating procedures, staff recruitment and onboarding, and performance management.
- You have three years of relevant professional experience.
- You have strong quantitative and Excel skills, and experience managing data, finances, developing financial forecasts and reports, preparing budgets.
- You are comfortable working in or learning computer applications, including Google Suite, Salesforce, and WordPress.
- You are detail-oriented and have advanced writing skills.
- You are precise, clear, and creative. You use discretion and maintain confidentiality when necessary.
- You are a strategic thinker.
- You can handle multiple projects at once, meet deadlines, and effectively manage your time with little direct supervision.
- Ability to anticipate and solve problems, independently investigate solutions to administrative challenges.
- You are comfortable and adept at working in a diverse and multicultural work environment, with colleagues, partners and policymakers from around the world.
- You display cultural, gender, religion, race, nationality, and age sensitivity and adaptability.
- You love learning.
- You are passionate about international development policy and the rigorous research that informs it.
- You are agile, adaptable, self-motivated, hard-working, and collaborative.
- You have a sense of humor with a positive attitude in approaching challenges and uncertainty.
- Working knowledge of or ability to quickly learn limited UC policy and procedures or capacity to acquire it rapidly.
- Bachelor's degree in related area and / or equivalent experience / training.
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of or abilty to quickly learn common organization-specific and other computer application programs.
- Ability to use discretion and maintain confidentiality.
- Ideally, you have experience and comfort working with WordPress.
- Experience with administration and/or development of Salesforce preferred.
- Ideally, you have significant training in business, public administration, economics, mathematics or a related field.
- Candidates with Salesforce Administrator Certification highly desired.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
This is a full-time, Career position.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=15544&PostingSeq=1
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