Executive Assistant to the Chair
Permanent Staff (SHRA)Is this an internal only recruitment?:
Executive Assistant - JourneyWorking Title:
Executive Assistant to the ChairPosition Number:
P012394Budgeted Hiring Range:
$43,595 to $62,884Pay Band Information:
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.Salary Grade Equivalent:
Full-Time Time-LimitedIf time-limited, estimated duration of appointment:
2 years with the possiblity of extensionHours per week:
Monday-Friday, 8:00am-5:00pmDepartment Name and Number:
Epidemiology-463501Date First Posted:
Chapel Hill, NCPosition Posting Category:
Administrative/Clerical SupportDepartment Description:
The Department of Epidemiology is one of the seven departments located in the Gillings School of Global Public Health. The department’s primary focus is the development and application of research methods to understand the patterns and causes of health and disease, and the application of that knowledge to improving the health of populations. We provide strong training in research methods and opportunities for the application of epidemiology to a wide range of health problems through our research. The achievements of our faculty, staff, students, and alumni have enabled us to become one of the leading academic departments of epidemiology in the world. The department has 30 Tenured-Tenure Track / 9 Joint Tenure-Track Faculty, 25 Fixed Term / 2 Joint Fixed Term Faculty, 123 Adjuncts, 19 EHRA Non-Faculty, 18 Postdocs, 41 SHRA (Staff), 16 SHRA Temporary, 11 SHRA Student Assistants and 204 Students (150 PhD, 24 MSPH/PhD, 10, MPH, and 20 MSCR). The department was responsible for the administration of grants and contracts in excess of $28 million for the last fiscal yearEqual Opportunity Employer:
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.Position Description:
THIS IS A TIME LIMITED POSITION
This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair’s initiatives, research programs and projects.Minimum Education and Experience Requirements:
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.Essential Skills, Knowledge and Abilities:
• Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner.
• Ability to communicate information of moderate complexity and impact to targeted audiences.
• Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs.
• Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization.
• Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders.
• Ability to construct effective communications and relay them with desired sensitivity and urgency.
• Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments.
• Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience.
• Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations.
• Ability to utilize relevant office, graphic, and web design software and communication techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School.
• Ability to plan and manage multi-faceted and specialized projects.
• Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned.
• Ability to match goals with broader organizational objectives and budgetary resources.
• Ability to treat confidential information and documents with discretion.
• Ability to understand the mission, objectives, and goals of the department.
• Excellent interpersonal and written communication skills.
• Attention to detail and excellent organizational skills.
• Bachelor’s degree in business administration or communications preferred. All degrees must be received from appropriately accredited institutions.
• At least three years of executive assistance in higher education preferred.Stimulus/ARRA Funded: