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Senior Administrative Assistant

Employer
Albany State University
Location
Albany, GA

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Job Details

Posting DetailsPosting Number: 0601244 Position Category: Office/Clerical Assistant Job Title: Senior Administrative Assistant Position Code: 00510X Position Type: Staff Department: Academic Advising and Retention Center Nature of Work: 3-29-20 Open to the public

This position is responsible for performing a variety of general office tasks for the Student Success Center, the unit within the Division of Enrollment Management and Student Success. Training and Experience: The ability to balance multiple priorities
The ability to serve customers or clients in high-demand environments
Knowledge of office management and daily operations
The ability to draft written/email correspondence
Good practical experience with MS Office
Strong verbal and written communication skills
Strong organizational and project management skills preferred
Knowledge of Banner, website management, and developing of presentations are a plus

A bachelor's degree in any area is required. Four years of experience working in a university setting can substitute for the required experience.
Demonstrated experience balancing multiple priorities
Demonstrated experience serving customers or clients in high-demand environments
Demonstrated experience with office management and daily operations
Demonstrated experience drafting written/email correspondence
Good practical experience with MS Office
Strong verbal and written communication skills
Strong organizational and project management skills preferred
Knowledge of Banner, website management, and developing of presentations are a plus Testing Requirements:Illustrative Examples of Work: Major Duties:
- Coordinates the administrative functions of the department; oversees the work of work study students and student assistants.
- Reviews a variety of enrollment and other reports for accuracy and completeness.
- Maintains daily accounting transactions for all department expenses.
- Initiates purchase requisitions.
- Provides assistance to advisors in the completion of purchase requisitions and travel.
- Supports and assists with coordination of logistical activities associated with unit planning, training, and information sessions.
- Schedules administrative meetings and appointments.
- Processes confidential and routine correspondence and reports as assigned.
- Oversees and implements records management procedures.
- Greets students, ascertain nature of business, and directs students to appropriate person.
- Serves on university-wide committees as assigned.
- Answers telephone and greets visitors; provides information and assistance.
- Under the supervision of the Director, serves as first line of AARC response to students, which can include assigning students to advisors/changing advisors, reviewing schedules for students, making minor schedule changes (drop/adds), and developing incoming freshman schedules to assist first meetings with advisors
- Responsible for supporting the Director with various meeting coordination, project management, and data analysis responsibilities
- Performs other job-related duties as assigned. Posting Date: 02-22-2021 Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.) 04-14-2021 FTE: 1.0 Special Instructions to Applicants:Funding Source: General Operating (State) Number of Openings: 1 If Other, please denote the Name of a Grant: N/A Fringe Benefits:Salary: $20,000 to $30,000 Physical Demands The work is typically with co-workers, other college employees, students, and members of the general public. The purpose of this position is to provide administrative support for the operations of the department. Successful performance helps ensure the efficiency and effectiveness of those operations. Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

EEO/AA/Non-Discrimination Statement:

Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education.

The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution.

The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 2400 Gillionville Road, Suite K-111, Albany, Georgia 31707, Director of Human Resources at 229-500-2026. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-500-3442 Disability Statement: Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229.500-2026. EEO/AA employer. Optional Applicant Documents:Required Applicant Documents: Resume
Cover Letter
Unofficial Transcript 1 Application Types Accepted: Staff Employment Application Quicklink for Posting: www.albanystatejobs.com/applicants/Central?quickFind=52092 function checkForSelectedStatus(){ return true;}

Organization

Albany State University is a four-year institution in southwest Georgia offering undergraduate and graduate liberal arts and professional degree programs, and a wide range of outreach programs to the community. Albany State University is located in Albany, a progressive city of 100,000, on a 206-acre campus featuring impressive new buildings. The school has gained a reputation as the "Unsinkable Albany State" after surviving two major floods.albany_state_university1.jpg

Both traditional and non-traditional students make up the more than 4,000 students who attend Albany State. They come primarily from southwest and middle Georgia, Atlanta, other states in the U.S., and several foreign countries. The average student age is 24 and about 40 percent of the students live in on-campus housing.

Albany State offers more than 30 undergraduate degree programs, of which the most popular majors are biology, criminal justice, computer science, middle-grades education, business administration and nursing. The University offers six advanced degrees: the master of science in criminal justice, master of public administration, master of business administration, master of science in nursing, master of education in 11 majors, and an education specialist degree. The university also offers the Board of Regents' engineering transfer program and the dual degree program in engineering with Georgia Tech.

albany_state_university2.jpg

Students at Albany State stay busy after class by participating in 59 clubs and organizations including bands, choirs, religious groups, honor societies, several major Greek and honor sororities and fraternities, and ROTC. An NCAA Division II school, Albany State's intercollegiate sports include men's football, basketball, baseball, track and field, cross-country and women's basketball, volleyball, cross-country and track and field.

A historically black institution, Albany State was founded in 1903 as the Albany Bible and Manual Training Institute and supported by private religious organizations. It remained privately supported through 1917, when it began to receive state support and became the Georgia Normal and Agricultural College. It continued to grow and in 1932, when the Board of Regents was established, it became part of the University System of Georgia. The mission was expanded in 1943, and it became a four-year college and assumed the name Albany State College. In 1981 the college offered its first graduate program and in 1996 its name was changed to Albany State University.

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