Board of Trustees Liaison

Location
Washington D.C.
Posted
Feb 22, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

SUMMARY:

Reporting to the President and working closely with the Chair of the Board of Trustees and the University’s Chief of Staff, the Board of Trustees Liaison (“Liaison”)is the primary liaison between the Board of Trustees, the President, the University’s executive leadership team, and shared governance entities. The Liaison provides the strategic, high-level support and coordination necessary for the Board and their work to be well-represented to key stakeholders, including internal and external University constituents.

With attention to detail to ensure that the Board experiences world-class service and support, the Liaison facilitates the work of the Board, manages all aspects of the Board’s workflow, tracks the status of policy and other action items requiring Board review, and coordinates the passage of those items through the Board’s governance structure. The Liaison will develop and implement a comprehensive board engagement plan to strengthen the Board’s overall effectiveness.

The Liaison will also provide high-level executive support to the Office of the President for significant communications, projects and events when leadership representation and coordination or when support for the Board is needed. The Liaison oversees communications from the Office of the President regarding Board decisions and coordinates institutional communications with the Board. The Liaison will serve as a senior advisor to the University’s executive leadership team to promote positive and effective board relations.

 

PRINCIPAL ACCOUNTABILITIES:

Board Relations Duties

  1. Provides high-level support with various operational and administrative functions for the Board, including managing the Board’s budget, maintaining and updating the Board by-laws, and monitoring Board-related contracts.
  2. Engaging appropriate resources as needed, provides the Board with strategic guidance and direct drafting support on various communications, presentations, internal and external memos, resolutions, letters, presentations, and other communications as requested.

  3. In consultation with the President and Board Chair, plans the Board agenda and coordinates all logistics, including travel and accommodation requests, related to activities of the Board and committee meetings, special meetings, retreats, and annual meetings.

  4. Knowledgeable regarding Congressional Relations, US Department of Education, the Education of the Deaf Act, serves as a subject matter expert to the Board and the President on University policies, procedures and operations, and all governance and by- laws pertaining to the Board, to ensure compliance with and that correct protocol is followed for any official action taken by the Board.

  5. Develops and track strategic goals, yearly objectives and fiduciary responsibilities for the Board and Board committees.

  6. Establishes planning and communications calendar, oversee meeting notices, compile, review, and prepare and post meeting materials, and supervises the taking and preparation of all meeting minutes on Board’s online portal.

  7. Facilitates communication between individual Board Trustee members, the President and senior administrators, and when appropriate, facilitates communication with other internal and external University constituents.

  8. Ensures coordination and communication flow between the Board and third parties, such as the University’s auditor, legal, and communication experts.

  9. Responsible for orientation and onboarding to new Board Trustee members and for ensuring Board Trustee members are kept well informed of University activities and receive timely responses to inquiries.

  10. Serves as a cultural liaison with a firm understanding of multiculturalism, anti-racism, and social justice principles.

  11. Performs other related duties as assigned.

President’ Office Duties

  1. As assigned, develops briefing materials, attends various meetings, and follows up as needed for the Office of the President.

  2. Drafts speeches, talking points, internal and external communications, and presentations as needed.

  3. As assigned, supports the central office staff with a variety of events hosted by the Office of the President

  4. As assigned, consults with members of the President’s Office staff and others to develop agendas and then lead meetings related to the President’s travel to optimize events occurring during presidential travels.

  5. As assigned, works with the Chief of Staff to support the President’s meetings, including coordinating the preparation and distribution of the agenda and minutes; and ensures appropriate follow through has been completed.

  6. As assigned, provides editorial support and coordination for reports and correspondence for the Office of the President.

  7. Greets, interacts with, and represents the Office of the President to internal and external individuals and groups.

  8. Establishes and maintains a positive and supportive working relationship with co-workers and supervisor.

  9. Shows a genuine commitment to diversity, equity and inclusion in the workplace; and participates in activities and workshops to foster continuous learning.

  10. Serves as a mandatory Title IX reporter; and takes annual Title IX training as part of the compliance effort.

  11. Performs other related duties as assigned.

SPECIFICATIONS:

Required Minimum Qualifications (When the candidate’s resume meets these qualifications, it will be screened in):

  • Bachelor’s degree

  • A minimum of five years of professional experience in providing administrative support for Board or high-level executives, project management, operations and/or related experience.

  • Fluency in American Sign Language.

Preferred Qualifications (While not required, it is an advantage for what the position needs):

  • Master’s degree.

  • Experience in higher education.

Knowledge, Skills, and Abilities (Qualities that will help the incumbent be more successful in the position)

  • Excellent writing and communication skills.

  • Knowledge of professional protocols in managing an office at the level of a university president.

  • Demonstrates a thorough understanding and respect for anti-racism and social justice principles.

  • Excellent interpersonal skills and demonstrated ability to interact with a variety of different people and backgrounds.

  • Demonstrated ability in problem solving and handling complex tasks with tact and diplomacy.

  • Demonstrated ability to exercise a professional approach in working with sensitive material and to maintain an ethical and confidential handling of a variety of information and materials.

The successful candidate will undergo a background check that must be cleared prior to working at Gallaudet University.

Gallaudet University is an equal opportunity employer/educational institution and does not discriminate on the basis of race, sex, national origin, religion, age, hearing status, disability, genetic information, covered veteran status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis. This policy is in compliance with Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, the Age Discrimination in Employment Act, the District of Columbia Human Rights Act, and other applicable laws and applies to all procedures affecting applicants and employees including, but not necessarily limited to: recruitment, hiring, placement, promotion, transfer, reassignment, reappointment, tenure, demotion, selection for training, layoff, furlough, and termination, compensation, and all other conditions or privileges of employment.

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