Coordinator - Grants Office

Job description

Requisition ID: req3112

Job Title: Coordinator - Grants Office

Department: Grants Office

Location: Columbus Campus

Employment Type: Externally Funded

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation: $58,000

Schedule: M-F, 8am-5pm; overtime as necessary 

The College

Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio. 

The City

Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.

Position Summary

The Coordinator (Fiscal) for the Grants Office provides financial coordination and oversight for all grant funded programs and projects, as well as support programmatic and administrative performance of a portfolio of federal, state, local and privately funded projects. This role requires an understanding of federal & state grant regulations, knowledge of the college processes and procedures, and the ability to utilize project management fundamentals. This role engages with a broad array of internal and external
College stakeholders, which requires a high level of customer service principles. The incumbent is expected to participate and lead in project and institutional related meetings for the purpose of efficiently and effectively informing institutional and project leadership.

Core Competencies

Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Communication, Strategic Planning, Decision Making, Leadership, Influencing, Building Partnerships



 Monitors all Columbus State Community College grant funded project budgets through regular forecasting by working with project leadership to ensure funds associated with deliverable are provided within budget. Work with grant principal investigators (PIs) and project teams to provide financial assistance on expenditures, contracts, sub-awards, and the overall budget. Clearly and professionally convey information and ideas to individuals and project teams in a variety of situations; communicating in a focused and compelling way that drives others' thoughts and actions. Maintain financial data and supporting documentation into the grants management database. Assist PIs, accountants, and project teams in regular financial reporting of the grant, monitor account activities (identifying underspending or overspending and addressing it with the team in a timely manner), provide solutions for concerns that arise. Work closely with Business and Administrative Services to ensure accuracy of monthly financial statements, invoicing, and budget transfers.


Support and coordinate the achievement of deliverables and activities in partnership with Project Director and the Grants Office Manager for a broad portfolio of grant funded projects. Support and Coordination includes but not limited to coordination of regular recurring project meetings, attendance of agency required meetings, project reporting as required, execution of project kick off and close out, and execution and planning of specific project deliverables Creating a working knowledge of grant funding agencies and award compliance, ensure that grant statutes are followed, and the policies of the Columbus State are adhered to. Monitor sub-award fiscal activity. Support the team during desk reviews and audits on projects.


Clearly and professionally convey information and ideas to individuals and project teams in a variety of situations; communicating in a focused and compelling way that drives others' thoughts and actions. Effectively communicate and present the critical financial college leaders.


Develops and maintains strategic partnerships with diverse groups and communities. Partners strategically with Talent Acquisition to ensure the best
Diversity, Equity & Inclusion practices are utilized in hiring that results in the hiring and retention of a diverse faculty and staff. Helps to ensure the College meets its responsibilities in identifying problem areas and systemic concerns while reporting complaints alleging discrimination. Takes responsibility for creating a welcoming, inclusive, and productive work environment where all employees feel valued and able to contribute to their full potential, regardless of their differences.


Manages multiple assignments of varying complexity while meeting federal grant as well as internal regulations and procedures, with the ability to adapt to changing needs of the College and business partners. Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community. Regular, predictable, and punctual attendance is required. Other duties as assigned. 


The employee regularly exhibits digital dexterity when entering data into computer, frequently sits for extended periods of time, and occasionally stands and walks. Employee occasionally reaches with hands or arms and stoops, kneels, crouches or crawls. Employee converses verbally with others in person and by telephone. Vision demands include close, detailed vision when focusing on computer screen. Employee occasionally lifts or exerts force up to 10 pounds.


Typical office and classroom environment. Regular exposure to moderate noise typical to business offices. Must travel to various Columbus State campuses and sites.

Knowledge, Skills and Abilities:

Knowledge of: best practices in office organization and project management, including follow-up and follow-through techniques, to include Microsoft Office applications (Work, Excel, Outlook, PowerPoint).

Skill in: excellent verbal and written communication; planning, scheduling, and organizing work; application of technology and software programs; office organization; customer service; conflict resolution); application of job software including word processing and spreadsheets; creating and proofreading standard business correspondence and other written documents; creating and reviewing functional report formats; documenting office procedures.

Ability to: demonstrate outstanding communication skills, including the ability to communicate effectively orally and/or in writing to diverse audiences, including staff, and administrators; develop and maintain effective working relationships with associates, vendors, and general public; work creatively and independently in a team environment; manage and prioritize multiple, highly complex projects involving a number of creative and technical individuals; demonstrate initiative; coordinator multiple activities and tasks; exhibit flexibility in work schedule and job tasks; originate correspondence; maintain confidential and sensitive information; use good judgement; excellent listening skills; lead and/or participate in collaborative work as required.

Minimum Qualifications:

Bachelor’s degree in a related discipline. At least 2 years of strong customer service experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework and experience may qualify a candidate. 




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Job No:
Posted: 2/21/2021
Application Due: 5/22/2021
Work Type: Full Time