Mount Ida Campus Assistant Director

Job description

Job no: 505209
Work type: Staff Full Time
Location: UMass Amherst
Department: VC Admin & Finance Office
Union: Non-Unit Exempt
Categories: Mt. Ida Campus - Newton

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The Mount Ida Campus of UMass Amherst is located in Newton, MA adjacent to the Newton-Needham Innovation District, and the tech-focused Route 128 corridor. At Mount Ida, UMass Amherst offers an array of experiential learning opportunities to its undergraduate students, as well as a growing number of graduate and professional degree programs. The campus is growing its undergraduate career development programs with expanded access to internships and co-ops in the thriving Greater Boston area

Job Summary

Manages operational activities of the campus including budget management, events management and other business operations. Maintains a confidential relationship with the Mount Ida Campus Director on sensitive campus policy, budgetary and personnel matters. Represents the Mount Ida Campus Director, where appropriate, on committees, task forces, and other administrative groups.

Essential Functions

  • Develops, negotiates and implements rental strategies, both internal and external. Schedules and manages events for external rentals, community partners and others. Develops contracts for the use of space including residential accommodations. Coordinates, develops and executes successful strategies for all segments of facility use for events. Develops booking policies and procedures and manage rate increases/decreases.
  • Provides confidential support to the Mount Ida Campus Director on personnel and financial matters. Assists in developing policies and procedures for campus operations.
  • Operates as a generalist to find and solve operational problems and find solutions to improve the campus.
  • Manages administrative operations including Buyways, Travel and Procard. Directs related personnel and services to ensure all tasks are accomplished and completed. Responsible for continuous improvement of business and administrative practices and processes with automation and procedural enhancements.
  • Works with the Mount Ida Campus Director to create business workflow system solutions for campus operations. Analyzes operational data to be used for decision making.
  • Coordinate with key personnel in the absence of the Campus Director when necessary.

Other Functions

  • Perform related duties as assigned or required to meet department, executive area, and university goals and objectives.
  • Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.
  • Understands responsibilities with respect to Title IX, Clery and other compliance requirements.
  • Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy.
  • Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration.
  • Understands and contributes to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity.
  • Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

    • Bachelor's degree and 4 years experience in event management, preferably in higher education.
    • Excellent customer service skills and relationship management.
    • Ability to manage in a complex environment.
    • Excellent organizational skills with attention to detail.
    • Ability to be a system oriented thinker.
    • Proven communication skills - written and verbal.
    • Skilled collaborator and team player.
    • Ability to pass a background check.

    Additional Details

    This position will be located on the Mount Ida Campus in Newton, MA.

    Work Schedule

    Monday - Friday 8:30 AM-5:00 PM

    Salary Information

    Level 28

    Exempt Salary Ranges

    Special Instructions to Applicants

    Along with your application, please submit a resume, cover letter, and contact information for three professional references by March 5, 2021 to ensure priority consideration. The position may remain open until filled.

    UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

    Advertised: Feb 19 2021 Eastern Standard Time
    Applications close:

     

     

     

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    Job No:
    Posted: 2/21/2021
    Application Due: 5/22/2021
    Work Type: Full Time
    Salary: