Manager, Facilities & Operations

Job description

Job location: Miami, FL

Employment Type: Full-time
Posted data: 2021-02-19
Req: R100044989
Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Manager, Facilities and Operations is responsible for the appearance, safety and functionality of the physical plant and manages a broad range of operations to function efficiently and safely. The Manager, Facilities and Operations manages the day to day operations and provides future planning for facility operations in a safe and efficient manner. Additionally, the Manager, Facilities and Operations manages major projects relating to buildings or the physical plant and provides technical knowledge and leadership for the facility operations and the physical plant for buildings.

The Manager, Facilities and Operations is responsible for supervising employees and well as serving as the primary contact for designated vendors.

Department Specific Functions

  • Responsible for the monitoring of all essential building systems to assure systems are operating correctly and efficiently. Such systems include: electrical, mechanical & plumbing.
  • Manage and prioritize maintenance and repair needs and work with vendors to coordinate maintenance and repair when outsourcing is necessary.
  • Oversee selection and ongoing contracts with outside vendors for regular maintenance issues.
  • Establish and maintain positive relationships with vendors, contractors, engineers, employees.
  • Communicate operational guidelines to staff so that information is disseminated uniformly in a manner that promotes understanding and compliance.
  • Requisitions necessary tools, equipment, and building and maintenance supplies
  • Manage replacement plan and purchasing of all equipment in collaboration with the Director of the Department.
  • Communicate with Directors about emerging maintenance issues in a timely fashion.
  • Inspects completed work for conformance to quality standards, specifications.
  • Establishes or adjusts work procedures to meet organizational needs.
  • Recommends changes in working conditions and use of equipment to increase efficiencies.
  • Analyzes and oversees resolutions of facility problems.
  • Complete and maintain necessary documentation and reports for compliance.
  • Work with outside authorities to monitor compliance with regulations pertaining to the organization’s facility; when compliance issues are identified, serves as the lead staff member to remediate any issues.
  • Complete and maintain necessary documentation and reports for compliance.
  • Interprets company policies to employees as needed and enforces safety regulations.
  • Trains and directs work of Maintenance Workers.
  • Assist with a portion of staff orientation related to facility operations for all new employees.
  • Motivates supervisees to achieve goals through supervision, coaching, goal setting, and training.
  • Reviews and evaluates performance of supervisees.
  • Remains accountable for positive client service and accurate record keeping.
  • Keep track of the Kronos time reporting records and is responsible to approve payroll time recording on the scheduled day and time of personnel assigned to the position.
  • Administers and maintains the Facilities Maintenance Program (TMA) and all preventive maintenance procedures throughout his/her area of responsibility.
  • Administers the continual updates to the University’s ACCRUENT report by continuously assessing facility’s conditions.
  • This position will be part of the On-Call program presently enforced by the Physical Plant Department.
  • Must be accessible and available in the event of emergencies or when needed to meet the ongoing missions of the University.
  • This position will take charge of certain duties in preparation for hurricanes. Must be part of the recovery Must be accessible and available in the event of emergencies or when needed to meet the ongoing missions of the University.
  • Other duties as assigned.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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Job No:
Posted: 2/21/2021
Application Due: 5/22/2021
Work Type: Full Time