Administrative Coordinator I

Job description

Logo:

Posting Number:

STA00127PO21

Classification Title:

Administrative Coordinator I

Internal Title:

Administrative Coordinator I

Campus:

Columbia

Work County:

Richland

College/Division:

College of Education

Department:

CED Educational Studies

Band :

5

Advertised Minimum Salary :

$33,494

Advertised Salary Range:

$33,494 - $43,000

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by April 5, 2021

Type of Staff Position:

Full-time Equivalent (FTE)

Basis :

12 months

Job Search Category:

Administrative

Benefit Eligibility Type:

Full-Time Equivalent (FTE)

South Carolina Retirement:

Yes

State Insurance Programs:

Yes

Annual Leave:

Yes

Sick Leave:

Yes

Advertised Job Summary:

Job duties will include:

Assistant to Department Chair: Assists Chair with duties as assigned. Plans meetings and events, schedules appointments, completes special assignments, facilitates implementation of policies, and provides consultation, recommendations and interpretation of department policies and procedures to faculty, administrators, support personnel and students. Works with College offices regarding matters such as technology, facilities, and student issues. Liaison for the Chair with parents, students, and external agencies regarding departmental operations and issues.

Data Management: Maintains electronic and paper files with proficiency and accuracy. Responsible for analyzing data and creating reports to assist the Chair with decisions regarding departmental operations and resource allocation.

Budget: Assists Department Chair with development, maintenance and monitoring of Department and CarolinaLIFE budgets including in-depth research and data collection, reviews, reconciles and/or creates reports on academic year instructional costs, operating and income budget categories, analyses of current and projected expenditures and fund balances, as appropriate. Processes all Department and and CarolinaLIFE expenditures related to procurement, services, and travel. Oversees all VISA card purchases and serves as VISA card liaison within the Department and CarolinaLIFE. Interprets allowable expenditures per University and College policies. Ensures accuracy and correctness of procedures, documentation and forms.

Academic scheduling: Attends program-scheduling meetings, schedules room requests and fulfills technology needs for faculty. Develops and maintains a master schedule of classes, meetings and activities. Acts as departmental liaison with other COE and University entities (e.g. Registrar’s office, distributed learning units, College service units) to secure teaching space and eliminate scheduling conflicts; maintains a room assignment diagram. Works with faculty to perform course logistics (e.g.,textbook orders, expense tracking, personnel and course paperwork).

Human Resources and Personnel: Assists with all faculty, staff, student and temporary employee human resources and payroll documents for the Department and CarolinaLIFE. Manages faculty search processes and coordinates annual reviews for faculty and staff within the department. Reviews and reconciles monthly payroll expenditures, instructional support and updates personnel reports. Serves as departmental contact for College HR Liaison.

Contributes to departmental efforts by performing other duties as assigned or required.

Minimum Qualifications (Classified and Unclassified positions):

Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications:

Ability to communicate effectively. Demonstrated knowledge of USC academic and fiscal policies and procedures. Previous experience with Banner and Peoplesoft.

Knowledge/Skills/Abilities:

Advanced technological ability, including the ability to produce spreadsheets, utilize Excel, Adobe, Access, Power Point and Blackboard.

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Job Open Date:

02/19/2021

Job Close Date:

04/05/2021

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by April 5, 2021

Quicklink for Posting:

https://uscjobs.sc.edu/postings/94541

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

 

 

 

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Job No:
Posted: 2/21/2021
Application Due: 4/5/2021
Work Type: Full Time
Salary: