Administrative Assistant II, Anthropology, Government, Latin American Studies, and Goldfarb Center
- Employer
- Colby College
- Location
- Colby College
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job location: Colby College
Employment Type: Full-time
Posted data: 2021-02-19
Req: R0000228
Job DescriptionDepartment:Government - StaffPay Rate Type:HourlyEmployee Type:Job Summary:The administrative assistant II will provide a wide range of office management and administrative support for the Departments/Programs of Anthropology, Government, Latin American Studies, and the Goldfarb Center. The administrative assistant II will report to the chairs of these departments/programs—with one of the chairs serving as the reporting supervisor. Work involves the frequent exercise of sound judgment and initiative, as well as the highest standards of professionalism in all aspects of the work—including the ability to maintain and preserve confidentiality of departmental materials and deliberations. Frequent verbal and written communication is required within the College and with outside individuals and agencies. The administrative assistant II will train and oversee student personnel. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.
Administrative Assistant II
Departments/Programs of Anthropology, Government, Latin American Studies, and Goldfarb Center
Full-Time (40 hours) Academic Year, Part-Time (20 hours) Summer, Non-Exempt, Hourly, Staff Appointment
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Provide administrative and clerical support for faculty and staff in the department
- Responsible for the department’s office management
- Coordinate information management, record keeping, and reporting systems
- Maintain accounting for departmental budget centers, including all departmental billing and payments
- Process contracts for freelance service providers
- Oversee office supplies and requisitions
- Train and oversee student employees—including soliciting, hiring, supervising, and coordinating workflow
- Assist the organization of department lectures, faculty/student exhibitions, and other events
- Update the department’s website and social media postings
- Create publicity for departmental programs and events
- Attend and draft minutes for the department faculty meetings
- Organize the scheduling of courses
- Provide administrative support for other programs overseen by department/program faculty (for example, the Integrated Studies Program)
- Provide team-based support as part of the Academic Administrative Assistant team
- Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
QUALIFICATIONS:
- High school diploma or equivalent required; professional coursework or post-secondary education are a plus
- Three or more years of previous administrative professional experience
- Excellent interpersonal, communication, and organizational skills with a high level of motivation and initiative
- Attention to detail and accuracy are critical
- Ability to handle confidential information
- Commitment to support the academic mission and educational goals of the departments/programs/centers
- Strong business English, proofreading, and spelling skills
- Must be able to work independently, exercise judgment, and manage projects with minimal supervision, as well as to adjust as new projects are assigned
- Talent to diffuse challenging customer contacts with tact and poise
- Highly developed computer skills including extensive experience using Microsoft Office Suite, email and web applications, Email and the Internet, Google applications, database applications, WordPress, image editing software (e.g., Adobe Photoshop), as well as an interest in and ability to learn new programs
- Ability to make an impact through work as a member of a team and diverse community
KEY RELATIONSHIPS:
This position has significant interactions with the Departments of Anthropology, Government, Latin American Studies, Goldfarb Center, Colby employees and supervisors, students, and other members of the campus community. This is a full-time office position without opportunities for teaching or student advising.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
General office and campus environment. Position involves sitting, although frequent movement is necessary. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.
TO APPLY:
Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. Please submit a letter of interest, resume, and the contact information of three professional references. Materials should be addressed to:
Administrative Assistant II (Anthropology, Government, Latin American Studies, Goldfarb Center) - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855
A review of applications will begin immediately and will continue until the position is filled.
Organization
Working at Colby College
Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 57 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 1,850 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.
Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.
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