Data and Communication Specialist, Faculty Affairs, School of Business
Job location: Winston Salem, NC
Employment Type: Full-time
Posted data: 2021-02-19
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Serves as the primary data analyst and communications specialist for the Office of Faculty Affairs within the School of Business. Under limited supervision, the candidate will be responsible for organized project management, analysis, and problem solving within a fast-paced team environmentJob DescriptionAdditional Job Description
- Develops and maintains in-house faculty databases and generates detailed reports as requested while contributing to the ongoing enhancement of the systems.
- Executes the scheduling, reporting, analysis, and preparation of faculty annual review and accreditation materials.
- Authors, designs, and distributes faculty newsletters as well as partners with Marketing & Media to identify opportunities for faculty highlights and draft material for both internal and external media outlets.
- Prepares and distributes faculty correspondence and materials related to annual compensation, summer research funding, chair/professorship/fellowship appointments, service assignments, etc.
- As the School’s Assurance of Learning (AoL) Coordinator, monitors and assists with faculty compliance, data collection, system administration, and accreditation reporting.
- Liaises with other Schools, Departments, and campus offices to ensure consistency of processes within the University and performs benchmarking analysis against similar universities.
- Schedules, coordinates, and hosts interviews and on-campus visits for permanent, visiting, and adjunct faculty recruiting.
- Assists with faculty meetings, retreats, new faculty orientation, research competitions, awards/recognition ceremonies, seminar series, faculty treks, special events, and celebrations.
- Manages resources to ensure activities are within budgetary guidelines all the while delivering executive-level service and experiences.
- Assists with special projects as identified by leadership.
- Performs other related duties as assigned.
Minimum Qualifications: High school education or equivalent and five to ten years of upper-level administrative, data analysis, communications, or related experience, preferably in a higher education/university setting. Bachelor’s degree and previous experience with progressively more responsible administrative experience preferred. Administrative support includes those duties beyond clerical/secretarial such as data collection and analysis, report writing/storytelling, event planning, evaluation of projects, processes, and operations or equivalent combination of training and experience.
Knowledge, Skills, Abilities:
- Decidedly organized and comfortable in a highly fluid work environment, with the ability to plan ahead to maximize efficiency.
- Adeptness and willingness to manage multiple tasks and deadlines in an open environment of frequent interruptions, high volume, and competing priorities while meeting deadlines.
- Proven ability to prioritize and work independently and responsibly, recognizing and addressing the needs of the full team and one’s own responsibility.
- Results-focused with an ability to answer often complex questions, seeking additional information as needed to perform assigned duties.
- Actively participates in formal and informal problem solving.
- High-level customer service proficiency.
- Strong interpersonal, verbal, and written communication skills to well-represent the office and its leadership.
- Writing proficiency and newsletter/report design. (A writing sample is required as part of the application process.)
- Sophisticated event planning experience.
- Ability to manage confidential information and demonstrate discretion and sound judgment.
- Proficient in computer software skills (e.g., Word, Excel, PowerPoint, Google Drive/Calendar/Mail, Publisher). Experience with databases (e.g., Access, Tableau, etc.) and preference for currently used School of Business tools (e.g., Digital Measures, Qualtrics, EvaluationKIT, Canvas, EMS, etc.).
- Has full working knowledge of general office practices and procedures.
- Ability to travel to on-campus and off-campus locations for business activities.