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Financial Associate 2 - Theory & Practice in Teacher Education

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Job Details

Description
Accounting Specialist I - Theory & Practice in Teacher Education

Regular Full-ime, Pay Range MR05

This position is the team lead for the department for the purchasing and receiving of goods and services; team lead for travel support for department faculty, graduate assistants, students – works with other department personnel to enter and process travel requests, reimbursements, registration prepayments, direct bill of airfare, guest traveler requests.  Team lead for the department for contracts creation, entry, invoice processing. Provides administrative and academic support to the department and faculty.

FINANCIAL: Team lead responsibility will include assigning tasks to other team members, ensuring balanced workload distribution for purchasing and travel functions.
- Team lead for purchasing/receiving services and goods for the department in accordance with fiscal policy and general accepted accounting principles. Responsible for: ensuring proper receipts and invoices are obtained for all purchases; ensuring goods or services are accounted for and documented when received; reconciling procurement card statements; processing requests for petty cash reimbursements; preparing/validating invoices for payment/IRIS entry. Work with business manager and other staff in tracking and documenting funds source and internal orders for purchases to ensure correct fund sources are used.
-Team lead for travel documentation, IRIS entry, and reimbursement in accordance with UT policy and established guidelines.  Primary point of contact for department travelers for instruction on the travel process and procedures; primary for entering travel requests, prepayment of registrations, direct bill of airfare, travel expense reimbursements, guest traveler requests. Position will be the department subject matter expert in travel, supporting 50 faculty members and 34 graduate assistants, ensuring the accuracy, timeliness, and compliance of more than 200 trips per year, including international travel. 
-Team lead for the department for contract initiation, entry in the Contract Management system, and invoice documentation and processing.
-Responsible for the equipment inventory for the department. Create asset records in IRIS, process documentation for surplus, transfers of equipment.

Academic and Administrative Support: Coordinate timetable changes for assigned program area/faculty. Work with team lead on assisting department faculty and students with course schedules, registrations, drop/add classes, or other issues utilizing Banner, ARGOS, AdAstra, and other resources. 
-Coordinate/execute the department process for acknowledging donors/donations to the department.
-Assist assigned program teams with planning, coordinating, and arranging for projects or special events such as art exhibits of student work in the Art Gallery, special projects, or acquisition of materials unique to the needs of art instruction.
-Create, edit, finalize documents, and compile information/data for reports and planning purposes or other needs. Responsible for maintaining, safeguarding, and storing documents, information, and files in accordance with policy.
-Responsible for coordinating/oversight of textbook orders, desk copies, books/research materials, classroom supplies for the team. Responsible for managing resources such as department copiers, printers, other equipment and supplies in accordance with department and campus policy.



Qualifications
POSITION REQUIREMENTS:

Education:

High school diploma or GED required.

Associate's degree preferred.

REQUIRED QUALIFICATIONS:
Knowledge of accounting principles. Strong computer skills in MS Word, EXCEL, PowerPoint, Publisher, Outlook, Adobe Acrobat. Ability to multi task, work independently, prioritize, problem solve, and understand relationships in financial matters.  Must be able to relate well to students, faculty, administrators and support staff, and possess good interpersonal skills. Minimum of three years’ experience in an academic setting.
QUALIFICATIONS PREFERRED: 
Knowledge of and the skills to utilize university systems such as Banner, ARGOS, SAP/IRIS, ASTRA, Concur. Knowledge of UT policies and procedures.  Preferred 2-3 years’ experience working with purchasing and travel in a university setting, preferably at UT.



Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Theory & Practice In Teacher Education
Schedule: Full-time
Job Posting: Feb 19, 2021, 5:20:01 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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