Undergraduate Academic Adviser
- Employer
- University of Illinois at Urbana-Champaign
- Location
- Urbana, Illinois
View more
- Administrative Jobs
- Student Affairs, Academic Advising
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Undergraduate Academic Adviser
Department of Bioengineering
The Grainger College of Engineering
University of Illinois at Urbana-Champaign
The Department of Bioengineering in The Grainger College of Engineering at the University of Illinois Urbana-Champaign seeks applicants for the position of Undergraduate Academic Adviser. The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.
PRIMARY FUNCTION
Reporting to the Assistant Director of Undergraduate Programs and working as part of the Academic Programs unit in Bioengineering, this position will provide academic advising and coordination of student services to holistically support the personal, academic, and professional development of bioengineering undergraduate students.
DUTIES AND RESPONSIBILITIES
Advising
• Advise undergraduate students on the bioengineering major and minor, providing guidance on curricular and degree requirements
• Provide information regarding curricular and co-curricular programs and opportunities including Study Abroad, Research and Independent Study, James Scholars Honors, etc.
• Maintain schedule of academic advising appointments, serve as the primary advisor for students during drop-in advising at designated times throughout the academic year, adapting during high-peak times to meet student demand
• Provide support to students on topics such as policies and procedures, intercollegiate (ICT) and interdepartmental (IDT) transfer, dual-degrees, course overloads and underloads, late course drops, and other processes related to academic advising
• Monitor student progress towards degree completion including generating degree audits
• Provide advising and assistance to incoming freshmen during summer orientation/registration in person, via telephone, and via virtual online advising in coordination with the Grainger College of Engineering
• Record and maintain detailed records for all students; utilize DARS, Banner, UGradRecs, and other related systems
• Assist with the Undergraduate Advisory Board meetings
• Create a welcoming environment that is inclusive of students from diverse backgrounds
• Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA)
• Make referrals to appropriate campus and academic support resources, extracurricular activities, workshops and trainings, and other services within and outside of the college
• Serve as a point of contact for prospective students interested in the undergraduate program and communicate important aspects of the degree program which include curriculum details and options and the range of educational and co-curricular opportunities available both within the department and our affiliated units and centers across campus.
• Promote the Bioengineering major and provide support for student communication including print and web-based materials.
Student Engagement, Support, and Outreach
• Facilitate and create programming for undergraduates, such as tutoring, research, student ambassadors, course graders, promoting Biomedical Engineering Society (BMES) events, and assisting with special events (senior design day, end of term appreciation events, welcome events, etc.)
• Assist the Assistant Director of Undergraduate programs with recruitment initiatives and programming for newly admitted and prospective students, including Illini Days, Choose Grainger Engineering, Orange and Blue Days, and other recruitment events.
• Organize department tours and correspond with students/families in accordance with FERPA through campus visits, phone calls, and email
• Support undergraduate ambassador programs and initiatives
Administrative
• Run and interpret data in order to create registration summaries, assist with enrollment management and semester and annual reports to track trends and continually strategize best practices for serving students
• Serve on campus-wide, college, and departmental committees as needed in the absence of the Assistant Director of Undergraduate Programs.
• Perform other related duties that further the mission of the department
MINIMUM QUALIFICATIONS
• Bachelor’s degree in a related field
• One year of work experience in academic advising, career advising, or student support services
PREFERRED QUALIFICATIONS
• Three years of work experience in an academic unit within higher education
• Proficiency in BANNER applications, Enterprise Data Warehouse, and The Grainger College of Engineering IT portal applications
KNOWLEDGE, SKILLS, AND ABILITIES
• Excellent analytical, communication, organization, decision making, problem solving, and interpersonal skills.
• Comprehensive understanding of policies and procedures related to the administration of undergraduate programs.
The Undergraduate Academic Adviser position is a full-time, benefits-eligible academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications.
To apply for the Undergraduate Academic Adviser position, please create your candidate profile at
http://jobs.illinois.edu and upload in a single PDF: cover letter, resume, and names/contact information for three references by March 5, 2021. Full consideration will be given to complete applications received by the closing date. For further information regarding application procedures, contact Amy Meharry at amym@illinois.edu or 217-300-6905.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois System requires candidates selected for hire to disclose any
documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit “Policy on Consideration of Sexual Misconduct in Prior Employment.”
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment
eligibility. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
Organization
Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.
Faculty
A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering.
Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.
Academic Resources
Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.
Research
Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).
Undergraduate Education
The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.
Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.
The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.
Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.
The Arts
A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture.
Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.
Inclusive Illinois, one campus, many voices
Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/
As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.
Inclusive Illinois, one campus, many voices
Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.
How can we appreciate difference to make a difference?
Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.
Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.
Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.
It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.
It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.
Learn more about how Inclusive Illinois promotes diversity here.
Commitment to Equal Opportunity
The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities
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