Undergraduate Academic Adviser

Job description

Undergraduate Academic Adviser
Department of Bioengineering
The Grainger College of Engineering
University of Illinois at Urbana-Champaign

The Department of Bioengineering in The Grainger College of Engineering at the University of Illinois Urbana-Champaign seeks applicants for the position of Undergraduate Academic Adviser. The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.


Reporting to the Assistant Director of Undergraduate Programs and working as part of the Academic Programs unit in Bioengineering, this position will provide academic advising and coordination of student services to holistically support the personal, academic, and professional development of bioengineering undergraduate students.


• Advise undergraduate students on the bioengineering major and minor, providing guidance on curricular and degree requirements
• Provide information regarding curricular and co-curricular programs and opportunities including Study Abroad, Research and Independent Study, James Scholars Honors, etc.
• Maintain schedule of academic advising appointments, serve as the primary advisor for students during drop-in advising at designated times throughout the academic year, adapting during high-peak times to meet student demand
• Provide support to students on topics such as policies and procedures, intercollegiate (ICT) and interdepartmental (IDT) transfer, dual-degrees, course overloads and underloads, late course drops, and other processes related to academic advising
• Monitor student progress towards degree completion including generating degree audits
• Provide advising and assistance to incoming freshmen during summer orientation/registration in person, via telephone, and via virtual online advising in coordination with the Grainger College of Engineering
• Record and maintain detailed records for all students; utilize DARS, Banner, UGradRecs, and other related systems
• Assist with the Undergraduate Advisory Board meetings
• Create a welcoming environment that is inclusive of students from diverse backgrounds
• Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA)
• Make referrals to appropriate campus and academic support resources, extracurricular activities, workshops and trainings, and other services within and outside of the college
• Serve as a point of contact for prospective students interested in the undergraduate program and communicate important aspects of the degree program which include curriculum details and options and the range of educational and co-curricular opportunities available both within the department and our affiliated units and centers across campus.
• Promote the Bioengineering major and provide support for student communication including print and web-based materials.

Student Engagement, Support, and Outreach
• Facilitate and create programming for undergraduates, such as tutoring, research, student ambassadors, course graders, promoting Biomedical Engineering Society (BMES) events, and assisting with special events (senior design day, end of term appreciation events, welcome events, etc.)
• Assist the Assistant Director of Undergraduate programs with recruitment initiatives and programming for newly admitted and prospective students, including Illini Days, Choose Grainger Engineering, Orange and Blue Days, and other recruitment events.
• Organize department tours and correspond with students/families in accordance with FERPA through campus visits, phone calls, and email
• Support undergraduate ambassador programs and initiatives

• Run and interpret data in order to create registration summaries, assist with enrollment management and semester and annual reports to track trends and continually strategize best practices for serving students
• Serve on campus-wide, college, and departmental committees as needed in the absence of the Assistant Director of Undergraduate Programs.
• Perform other related duties that further the mission of the department

• Bachelor’s degree in a related field
• One year of work experience in academic advising, career advising, or student support services

• Three years of work experience in an academic unit within higher education
• Proficiency in BANNER applications, Enterprise Data Warehouse, and The Grainger College of Engineering IT portal applications

• Excellent analytical, communication, organization, decision making, problem solving, and interpersonal skills.
• Comprehensive understanding of policies and procedures related to the administration of undergraduate programs.

The Undergraduate Academic Adviser position is a full-time, benefits-eligible academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications.

To apply for the Undergraduate Academic Adviser position, please create your candidate profile at
http://jobs.illinois.edu and upload in a single PDF: cover letter, resume, and names/contact information for three references by March 5, 2021. Full consideration will be given to complete applications received by the closing date. For further information regarding application procedures, contact Amy Meharry at [email protected] or 217-300-6905.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois System requires candidates selected for hire to disclose any
documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit “Policy on Consideration of Sexual Misconduct in Prior Employment.”

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment
eligibility. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.




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Job No:
Posted: 2/20/2021
Application Due: 4/21/2021
Work Type: Full Time