Director of Budget & Analysis, Business Affairs, Penn Law

Job description

Job location: Law School

Employment Type: Full-time
Posted data: 2021-02-19
Req: JR00029476
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Director of Budget & Analysis, Business Affairs, Penn Law

Job Profile Title

Director, Fiscal Operations

Job Description Summary

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinarily supportive academic community for its scholars and students alike.

Reporting to the Associate Dean for Business Affairs and CFO and collaborating with the Director of Fiscal Operations, Business Affairs, the Director of Budget and Analysis ensures the constant accuracy and updating of the Law School’s budget; performs report-writing and analysis in support of the Law School’s strategic goals; supports revenue-generating programs throughout the School; and provides day-to-day service to Business Affairs colleagues, faculty, staff, and students.

Job Description

Responsibilities include:

Budget and Budget Reporting and Analysis

  • Prepare and manage the Law School’s annual integrated budget (currently $75,000,000) and the Law School’s five-year forecasted budget. Perform all recording and reporting functions around budget management.

  • With the CFO, create and implement a system of annual budget submission for all departments, faculty centers and institutes, and other operating units.

  • Innovatively use technology, analytics, and research to develop financial models and projections that inform the strategic planning for the educational program, faculty hiring, centers and institutes, staff support, and facilities. Develop and regularly run high-level and/or detailed reports on budget performance for the CFO and for other colleagues on request.

  • Collaborate with the Director of Fiscal Operations to ensure proper budget coding and transactional management systems.

  • Prepare responses for external and internal accrediting agencies and other parties.

  • Respond to budget information requests from the University.

  • Use technology, analytics, and research to develop models for tuition and fees, financial aid approaches, and other budget-critical inputs.

Revenue Management

  • Endowments - Manage reporting systems for all fiscal aspects of University of Pennsylvania Carey Law School endowment and gift funds. Working closely with colleagues in Development and Alumni Relations and with the Director of Fiscal Operations, Business Affairs, develop systems to ensure the maximum spend of these funds on purpose-related activities. Analyze these systems for annual opportunities to improve expensing to these funds; develop reports for the CFO and other colleagues on a regular basis.

  • Grants - Manage and maintain a growing grants and gifts portfolio which includes industry, federal, and foundation sponsors. Develop and implement transparent and replicable policies and procedures for all financial aspects of budget development, overhead attribution, proposal submission, and post-award compliance. Review complex contract information; invoice sponsors for payments based on milestones and activity. Develop, analyze, and submit financial reports to Principal Investigators. Collaborate with staff in other departments (Centers & Institutes; Development & Alumni Relations; Faculty Support; University departments, including Office of Research Support Services and Penn Electronic Research Administration) to ensure excellent service to faculty, grantors, and donors. Respond to inquiries from University administration concerning specific grant and contract information.

  • Forecasting - Innovatively use technology, analytics, and research to develop financial models and projections that inform the strategic planning for various revenue generating programs, including Legal Education Programs and the ML program, as well as for Centers and Institutes and other innovative programming entities.


  • With Business Affairs colleagues, provide a suite of services to faculty, adjunct faculty, staff, students, alumni, and visitors.

  • Ensure a welcoming environment and approach to all requiring the services of the Business Affairs team.

  • Provide tasks to Business Affairs coordinators, aligning work flow with that of the department as a whole. Provide input into management decisions for the department.


  • Represent the University of Pennsylvania Carey Law School to relevant University colleagues and communicate the Law School’s position on research issues to decision makers.

Other Duties as Assigned and in all, Work Cooperatively in a Team Environment

  • Approach work in a cooperative and service-oriented manner. Share equipment and responsibilities in a sensitive and supportive manner. Understand and support the overall mission of the Law School and commit to the Penn Law Staff Ideals

Qualifications: Bachelors degree and 7-10 years of progressively increasing responsibility in academic business or financial administration, or equivalent combination of education and experience, required. Graduate degree in financial field valued. Portfolio of interesting and related forecasting and budgeting experience required. Established track record as collaborator in the workplace, within the immediate department and within a larger institution. Experience representing a sophisticated organization in a variety of public and internal forums.

Cover letter is required with application.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$88,861.00 - $168,837.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 2/20/2021
Application Due: 5/21/2021
Work Type: Full Time