Student Affairs Professional - Animal & Dairy Science

Job description

Posting Number:


Working Title:

Student Affairs Professional - Animal & Dairy Science


CAES Animal & Dairy Science

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday through Friday, 8 a.m. – 5 p.m.

Advertised Salary:

Commensurate with Experience

Posting Date:


Open until filled:


Closing Date:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Student Services Paraprofessional/Professional

Job Family:

Student Services



Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This is a professional position reporting directly to the Department of Animal and Dairy Science (ADS) department head. This position is responsible for both the organization and coordination of ADS student enrollment, coordination of scheduling, evaluations, graduate admissions, and assistantships. This role is the primary source for ensuring all course information and classroom assignments are accurately input to the College and University student information systems. It serves as the principal point of contact for administrative communication and liaison with students, faculty, staff, registrar, etc. This position is housed in the Edgar L. Rhodes Center for the Department of Animal and Dairy Science.

Knowledge, Skills, Abilities and/or Competencies:

1. Proven successful competency in the organization, coordination, and integration of high volume details arriving at appropriate outcomes. Ability to prioritize and manage multiple priorities.
2. Proven competency in the learning and mastery of unique software systems. Ability to independently develop resolutions to problems and challenges.
3. Successful utilization of Microsoft Office suite, especially Word, Excel, Outlook.
4. Ability to apply original and creative thinking to develop and improve methods and procedures.
5. Thorough knowledge of the University’s rules, regulations, policies, and procedures pertaining to undergraduate, PhD, MS, and non-thesis MS.
6. Effective problem solving and interpersonal communication skills.
7. Ability to establish and maintain effective working relationships.
8. Ability to interpret policies and procedures and effectively communicate these to students and faculty.
9. Ability to apply original and creative thinking to develop and improve methods and procedures.

Physical Demands:

Some light lifting.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


1. Advises and confers with approximately 300 undergraduate and 40 graduate students in providing program procedures, policies, goals and objectives, technical guidance, and problem resolution. Has thorough knowledge of undergraduate and graduate educational opportunities. Provision of information and counseling meetings with students will be conducted in a timely manner according to the academic calendar.
2. Plans, organizes, facilitates, and communicates information for space-limited courses. Supports student registration through the coordination of all documents, information, CRNs, etc. Serves as liaison between students and the Registrar’s Office. Compares the rosters in the student information system and Banner resolving any problems or discrepancies.
3. Ensure all ADSC courses are entered into the UGA systems. Communicate with instructors and students to issue course overrides when needed.
4. Participate and provide support for student orientation, honors and award banquets, graduation day events, and lunches.

Percentage of time:



1. Process all Graduate applications for review by the graduate committee for admissions, process acceptance and assistantship letters, assign cubicles, process all forms for graduate school, announce orals for PhD students, and maintain student listservs.
2. Work with the graduate coordinator to organize, assist, coordinate and maintain the needs of all graduate students.
3. Clear all graduate students for registration, process tuition waivers, maintain accurate student files and ensure correct payroll.
4. Support the faculty internship coordinator. Efficiently organize and coordinate the internal aspects of the internship program through the application process.
5. Process all new classes into the CAPA systems.

Percentage of time:



1. Attend training and become proficient in Banner, Gradstatus, Argos, AdAstra, CAPA, DegreeWorks, Slate, Athens.
2. Maintain classroom reservations for classes, student organizations, conferences, etc.
Compile evaluations and send to instructors.

Percentage of time:





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Job No:
Posted: 2/20/2021
Application Due: 2/28/2021
Work Type: Full Time