HR Administrator

Job description

HR Administrator

Date Posted: 02/18/2021
Req ID: 2855
Faculty/Division: UofT Scarborough
Department: UTSC:Human Resource Services
Campus: University of Toronto Scarborough (UTSC)


The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Human Resource Services at the University of Toronto Scarborough (UTSC), University of Toronto, plays an integral role in supporting the campus as a leading Canadian public teaching and research institution. Human Resource Services aims to enhance the University’s mission by fostering a healthy, fair, equitable work environment that willattract excellent employees and enable them to develop to their full potential. UTSC offers a workplace that is challenging, diverse and interesting.

Under the general direction of the Manager, Human Resource Services UTSC, the HR Administrator works independently to provide a range of administrative and support services to the UTSC Human Resource Services office and to provide general human resources information to managers, employees and members of the public. Key responsibilities include: provides administrative support to the Director and Manager to ensure that their activities are managed in a proactive, professional and knowledgeable manner; provides administrative support to the HR office to implement and maintain office administrative systems and tracking mechanisms; provides administrative support to the Senior HR Consultant and Staff Development Coordinator regarding training and development administrative, promotion and logistical support for training and quarterly orientation offerings at UTSC; provides administrative and research support to special HR related projects assigned by the Manager and/or Director; acts as a point of contact in respect to a broad range of HR requiring the provision of information to managers and staff regarding employment policies, legislation and collective agreement provisions, process, protocol and best practice while refers complex matters appropriately and; provides administrative support to academic HR processes, data collection, reporting and advice pertaining to immigration legislation and process.


University degree, completion of or working towards a Human Resources Management Certificate, or an equivalent combination of education and experience.


Minimum of three years’ related human resources administration experience in a unionized environment. Experience providing human resources administrative services to a large, diverse workforce is an asset. Knowledge of recruitment processes and principles; equity and diversity principles; benefits administration; collective agreement interpretation and grievance process. Experience building data tracking systems, filing systems and office organizational systems. Experience generating reports from HRIS and spreadsheets. Experience working in a confidential setting. Experience in a customer service setting dealing effectively with a diverse group of clients in difficult or sensitive situations. Experience organizing and planning presentations an asset.


Knowledge of HR best practices and a strong understanding of employment legislation and collective agreement administration. Knowledge of training and development, orientation/on-boarding, payroll, pension, benefits, tax and records management policies, procedures, applications and related legislation. Website design and maintenance, Keyboarding skills, proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word and Excel, Adobe Acrobat Pro, Visio. Experience with on line recruitment tools, social media; experience using HRIS, Learning Management and Success Factors or similar systems. Applicants are also expected to show evidence of a commitment to equity, diversity,inclusion, and the promotion of a respectful and collegial learning and working environment.


Must have: demonstrated organizational and interpersonal skills; excellent written and verbal communication skills; demonstrated problem-solving skills and the ability to maintain strict confidentiality. Must exercise good judgment and constantly exhibit tact and diplomacy, be attentive to detail, ability to manage a fluctuating workload under pressure and to meet deadlines and the ability to work both independently and effectively as part of a team. Exceptional client service focus with an awareness of and sensitivity to diversity is essential.

Notes: A copy of the full job description isavailable upon request from the UTSC HR Office

Closing Date: 02/26/2021,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: C2 -- Hiring Zone: $57,704 - $73,862 -- Broadband Salary Range: $57,704 - $90,019
Job Category: Human Resources & Equity

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Payroll, Equity, HR, Administrative Assistant, Compensation, Finance, Human Resources, Administrative




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Job No:
Posted: 2/20/2021
Application Due: 2/28/2021
Work Type: Full Time