Executive Administrative Assistant

Job description

Executive Administrative Assistant

Job ID: 224063
Location: Kennesaw, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Summary
Provides administrative support to executive level leadership in assigned department, unit or college. Compiles information and prepares reports, handles information requests and performs relevant administrative support functions. May also supervise administrative support staff.

1. Provides advanced administrative support and serves as the primary point of contact for the department leadership

2. Coordinates communications, maintains assigned leader's calendar, handles calls and messages, responds to emails and interfaces with department visitors and staff

3. Prepares, develops, proofreads and edits correspondence, communications, presentations and other documents as needed

4. Produces requested information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

5. Coordinates, researches and collects data as requested

6. Develops and maintains department electronic and paper filing system

7. Assists leadership with human resources initiatives including completing and/or gathering all paperwork required for job postings; providing follow up on approval chain, arranging hiring committees and scheduling interviews

8. Organizes, coordinates and oversees special projects as assigned

9. May supervise assigned administrative support staff

Required Qualifications
Educational Requirements
Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Four (4) years of related clerical or administrative support experience

Preferred Qualifications
Preferred Experience
Previous experience in higher education and executive level support preferred

Knowledge, Skills, & Abilities

  • Able to utilize standard office equipment and multi-line telephone system

  • Able to handle multiple tasks or projects at one time meeting assigned deadlines

  • Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

  • Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)

  • Strong attention to detail and follow up skills

  • Strong customer service skills and phone and e-mail etiquette

    Equal Employment Opportunity
    Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national, origin, race, religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

    Other Information
    This is a supervisory position.
    This position has financial responsibilities.
    No, this position will not be required to drive.
    This role is not considered a position of trust.
    This position does not require a purchasing card (P-Card).
    This position will not travel
    This position does not require security clearance.

    Background Check
    • Standard Enhanced + Education

    To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=224063&PostingSeq=1

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    Job No:
    Posted: 2/19/2021
    Application Due: 2/19/2033
    Work Type: Full Time