Administrative Assistant

Job description



Administrative Assistant

Job ID: 223984
Location: Kennesaw, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Summary
Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Responsibilities

  1. Performs standard administrative duties in support of the assigned department, division, unit and/or location
  2. Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
  3. Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
  4. Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
  5. Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
  6. Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
  7. Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
  8. Assists with records management including filing, correspondence, analyzing data, tracking and archiving files

Required Qualifications
Educational Requirements
High School diploma or equivalent

Required Experience
One (1) year of related administrative, office or clerical experience

Preferred Qualifications
Additional Preferred Qualifications
Experience providing administrative support for large teams; Previous experience in higher education

Preferred Educational Qualifications
Undergraduate Degree

Knowledge, Skills, & Abilities
  • Able to utilize standard office equipment and multi-line telephone system; Able to deal with multiple tasks or projects at one time meeting assigned deadlines
  • Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
  • Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
  • Strong attention to detail and follow up skills
  • Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check
  • Standard Enhanced


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=223984&PostingSeq=1







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Job No:
Posted: 2/19/2021
Application Due: 2/19/2033
Work Type: Full Time
Salary: