Research Administrator II

Main Campus (Gainesville, FL)
Feb 19, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515825
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Research/Scientific/Grants

Classification Title:

Research Administrator II

Job Description:

The Department of Medicine, Division of Hematology/Oncology is looking to fill a Research Administrator II position. This position will work to facilitate the continuing development and fiscal support of each individual PIs portfolio. The duties for this position include but not limited to :

Responsible for the receipt and/or development of all grant and contract proposals in the Division of Hem/Onc for assigned PIs. Reviews and interprets agency guidelines prior to proposal preparation. Includes, but is not limited to Federal funding agencies, Private Foundations and University internal opportunities. Interprets guidelines or rules and regulations that require special attention.

Provides technical assistance to PIs in the grant/contract application process, including preparing budgets, and all necessary application materials. Ensures application materials meet agency guidelines, and University regulations. Coordinates review and submission schedule to ensure internal and agency deadlines are met. Acts as a liaison with departments, colleges, Research Administration and Compliance (RAC) and Division of Sponsored Programs (DSP) to ensure all appropriate approvals are obtained.

Will remain abreast on all systems for proposal preparation and submission, including Peoplesoft, UFIRST, eRA Commons, and

Will monitor funding opportunities and provide matched searches to assigned faculty, based on research interests.

Upon grant/contract award, coordinates with DSP and C&G on the establishment of the award. Ensures award is accurately setup in Peoplesoft , myInvestigator and UFIRST. Reviews NOAs for accuracy. Requests temps as needed. Monitors award to ensure commitments and cost-sharing are tracked as per agency, University and Federal regulations.

Prepares, submits and updates payroll distributions as per the budget and/or PI request. Works with department to process any cost transfers as necessary, and ensures they have been executed correctly. Prepare CAS Exemption requests and submit for approval, as applicable.

Monitors grant/contract, IACUC, and IRB expiration dates and notifies PIs in advance of expiration. Assists PIs with any reporting required by various granting agencies. Requests close-out letters from Contracts and Grants, verifies residual balances.

Initiate, track and manage grant/contract related expenditures, reconciling monthly to ensure accuracy and compliance with agency and University regulations. Liaison with Department of Medicine’s Shared Services for the accurate payment of all expense transactions on grants, including payment of P-card, encumbered and unencumbered invoices. Monitor budget projections on all grants. Anticipate shortfalls/surpluses. Provide monthly reports to PIs and coordinates monthly budget review meetings with assigned PIs.

-Effort Certification
In cooperation with the Admin Srvs Crd, this position will create, validate and submit FARs and effort certification reports on a semester basis for all individuals within the Division.

In cooperation with the Admin Srvs Crd, this position will validate and input all restricted effort into the annual budget workbook for all Division research activity. The incumbent will also perform quarterly reconciliations of actuals vs. budget values and create variance reports for review with individual PIs as well as the Admin Srvs Crd.

-Policy/Procedure Development
Assist in the development/revisions of policies and procedures for the Hem/Onc Research Administration Office, including but not limited to grant submissions, procurement and reconciliation procedures, incorporating updates and changes to University and Federal regulations and procedures. Recommend measures to improve the efficiency, accuracy and work fellow of the Hem/Onc Research Administration Office. Will attend College and Campus-wide meetings related to Research Administration and Compliance to stay abreast on all pertinent policies and procedures.

-Other Related Duties
Includes assisting Administrative Assistants and Fellowship Coordinator with the coordination and execution of faculty and fellow candidate interviews, meetings and events, and various other duties as needed..

Expected Salary:

$50,000 - $57,000

Minimum Requirements:

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:

Special Instructions to Applicants:

Upload CV for consideration for this position.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:


Advertised: 18 Feb 2021 Eastern Standard Time
Applications close: 25 Feb 2021 Eastern Standard Time

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