Administrative Assistant III - Technical Programs

Job description

Security Sensitive Statement:

This is a security sensitive position and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

Position Title:

Administrative Assistant III - Technical Programs

Position Number:


Posting Number:


Start Date:


Close Date:


Open Until Filled:


Special Instructions To Applicants:

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

The following documents are requested: resume, unofficial copies of official transcripts, and name, phone number, and e-mail addresses of three (3) professional references. Applicants selected for interviews may be asked to provide letters of reference. Official transcripts will be required upon hire. Review of qualified applicants to begin immediately.

In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College – Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment.

If you have questions, please contact the Human Resources Office at (409) 984-6237.

Lamar State College Port Arthur is an E-Verify Employer.

Job Summary:

The Administrative Assistant III reports to the Dean of Technical Programs. Performs administrative and office support activities for the Technical programs and Dual Credit programs. Responsibilities include general record management, clerical duties, receiving and directing visitors, word processing, managing spreadsheets, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Other duties as assigned.

Minimum Qualifications:

Graduation from an accredited two year college or university with major course work in related area. Minimum five years experience within jobs leading to this or a similar job.

While performing the duties of this job, the employee is regularly required to sit, walk, see and hear. The employee is occasionally required to stand, kneel, bend, and twist upper body. The employee must regularly carry and lift up to 10 pounds, and move up to 15 pounds. Must be able to operate a personal computer and other office equipment.

Preferred Qualifications:

Experience in higher education and Banner preferred. Microsoft Office Certifications in Word and/or Excel preferred.


$32,000 to $36,000; Depending upon work experience and education.

Work Hours:

40 hrs a week, Monday - Friday

Essential Job Functions:

Provide general support to visitors and students. Answer inquiries regarding Technical Programs and Dual Credit Programs.

Essential Job Functions:

Build courses and register students for Dual Credit programs.

Essential Job Functions:

Process all Personnel Action Request forms, including student and adjunct faculty.

Essential Job Functions:

Generate accurate minutes of meetings.

Essential Job Functions:

Enter all requisitions into the on-line system for all departments and grants; process completed purchase orders to the various vendors.

Essential Job Functions:

Maintain on-going budget expense reporting for department and grants.

Essential Job Functions:

Maintain office supplies and promotional items.

Essential Job Functions:

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Essential Job Functions:

Assist in the collection of required documents such as class rolls, faculty schedules, F3.2’s, permanent faculty files, and other records as required.

Essential Job Functions:

Receive, sort and distribute the mail for the college.

Essential Job Functions:

Prepare travel documents for Dean and Director.




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Job No:
Posted: 2/19/2021
Application Due: 2/24/2021
Work Type: Full Time