Job description

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


Under limited supervision, guidance, and mentorship of the Assistant Director (AD) of Contracts Management and/or Senior Attorney the Contracts Associate II will develop and negotiate agreements with subcontractors, academic institutions, clinical sites and other vendors/partners utilizing a working knowledge and understanding of the Duke Clinical Research Institute (DCRI)/Duke University (Duke) mission, policies, processes, structure and systems, especially those pertaining to clinical research, academic concerns and non-profit tax status. A Contract Associate II will exercise good, sound legal and business judgment. Additional responsibilities will include using, updating, and maintaining software, systems, and procedures that support the development, processing, and tracking of contracts, subcontracts, and/or site agreements for the DCRI. A Contracts Associate II will also serve as a therapeutic area (T/A) lead for assigned T/As; maintains templates; provide input on office systems (filing, tracking, etc.); and demonstrate a working knowledge of DCRI/Duke mission policies, processes, structure, and systems.


  1. Negotiate/draft subcontracts and collateral agreements including, but not limited to
  • master subcontractor agreements
  • faculty research agreements
  • confidentiality agreements
  • data use agreements and business associate agreements
  • site agreements
  • letters on intent
  • committee member agreements
  • lab services agreements
  • outside services agreements
  • amendments
  • grant and gift letters
  • Create draft subcontracts and agreements (examples noted above) with reasonable skill and exceptional attention to detail, making use of available templates as well as the ability to draft a contract scratch.
  • Negotiate draft subcontracts and agreements (examples noted above) applying an working understanding of the Duke/DCRI mission, policies, processes, structure and systems, especially those pertaining to clinical research, academic concerns and non-profit tax status. This would also include a knowledge of our required 1) publications terms, 2) confidentially, 3) intellectually property, 4) and access to data (i.e., the Big Four)
  • Have a working knowledge of the Big Four and the ability to articulate an understanding of these terms.
  • Develop and maintain DCRI Contracts departmental templates for site agreements and other minor subcontractor / vendor / partner agreements.
  • Provide support, legal oversight, and document review for SSU as required. This includes drafting of study template site agreements; review of site negotiations/changes; attendance/leadership of periodic project review teleconferences; and training of SSU associates.
  • Other Responsibilities

    1. Attend and participate in DCRI Contracts departmental meetings.

  • Maintain accurate contracts records in departmental contracts tracking system.
  • Maintain thorough and open communications related to ongoing projects with DCRI Contracts management, DCRI project teams and administrative personnel.
  • Lead and participate in ad hoc departmental initiatives and special projects as assigned by the AD of Contracts Management.
  • Skills

      • Analytical, problem solving, and negotiation skills
      • Excellent organizational, planning and prioritization skills
      • Excellent attention to detail
      • Excellent oral and written communication skills
      • Excellent proofreading skills
      • Knowledge of agreements used in support of clinical trials preferred
      • Excellent interpersonal skills
      • Knowledge of clinical trials process/standards/regulations preferred
      • Familiarity with all internal processes and approvals that impact contracting procedures
      • Willingness to attend training courses and contracting management courses, software courses, industry shows, etc.

    Minimum Qualifications


    Work requires a Bachelor's degree


    Work requires a minimum of three years of related OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE business/administration experience.

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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    Job No:
    Posted: 2/19/2021
    Application Due: 5/20/2021
    Work Type: Full Time